Accounts Payable Supervisor

Costco Wholesale is the 7th largest global retailer with warehouse club operations already operating 598 locations in 8 countries. We are the recognised leader in our field, dedicated to quality in every area of our business and respected for our outstanding business ethics.

Position Summary
Supervises and participates in the daily operations of the Accounts Payable team. Supports the Accounts Payable Manager in supervising the day to day operations and duties of the Accounts Payable Officers with a key focus on respecting our vendors through accurate and on-time payment. Develops, coaches and encourages the AP team to ensure a high level of productivityand accuracy in the processing and payment of accounts.

Job Duties/Essential Functions
• Ensure that the Accounts Payable team meets it's agreed on-time payment targets.
• Ensure that all control reports are reviewed, signed off and filed.
• Provide and ensure prompt and courteous responses to vendor enquiries. Ensures that the AP in box (email) is actively
managed.
• Ensure all payables are processed accurately, on time, in accordance to Costco policy and comply with accounting
standard.
• Ensure all early settlement discounts are reviewed and checked before awarding supplier payment acceleration.
• Ensure that discrepant invoices are resolved daily.
• Ensure that on-hold vendors are managed and debit balances are actioned and cleared.
• Ensure that all credit notes are reviewed, matched to short payments and/ or processed accurately and in a timely 
manner.
• Ensure that all statement reconciliations are completed with all outstanding issues followed through to completion.
• Ensure AP month end GL accounts are reconciled and all reconciliation items and supported by appropriate comments.
• Be flexible and able to adapt to the needs of the evolving AP functions. 
• Ensure EDI queries are resolved daily and support vendor on boarding.
• Assist in other areas of the business as required.
• Communication - Clearly articulates information, both verbally and in writing in a way that can be easily understood by
employees, members, and suppliers.
• Actively listens to vendors, employees, and managers to efficiently teach, organise, and respond to department issues.
Limits communication of confidential information to those individuals with a need to know.
• Vendor Service - Exhibits a professional demeanour towards others. Serves others and assists vendors, employees, and
suppliers in a prompt and effective manner while following company policies and procedures.
• Is proactive and reacts quickly and appropriately in identifying problems, finding solutions, and making sound decisions
that reflect Costco's Code of Ethics.
• Ability to develop employees by providing constructive feedback about performance, teaching employees how to
correctly and safely perform their tasks and addressing problems or conflicts that arise.
•Self-Motivated - Well-organised and able to priorities tasks that need to be accomplished, maintains a commitment to honesty, integrity and high levels of efficiency and accuracy at all times.

• Team Player - Relates well with a variety of personalities and infividuals and participates in a professional manner to complete the business goal. 
•Creates a positive morale by recognising conflict and working quickly to solve problems .

Qualifications (Costco-specific or industry specific skills that candidates should possess)
Education/Training:      Tertiary study in accounting is preferred
Licenses/Certifications:      None
Experience/Skills:  2 years Accounts Payable or comparable experience
                            Strong Microsoft Excel skills
                            Strong written and verbal communication and active listening skills
                            Strong interpersonal, organisation and problem solving skills
                            Proficient in the use of Financial Accounting software and Microsoft office
                            Well organised and able to follow issues through to completion
                            Proactive and seeks out learning opportunities
                            Approaches new tasks with enthusiasm and a positive attitude
                            Mathematical and problem solving skills
                            Well organized and able to follow issues Well organized and able to follow issues through to                                            completion
                           Ability to delegate responsibilities effectively
                           Flexible with the ability to multi-task and adjust work to meet business needs
                           High energy. Exhibits a sense of urgency and purpose
                           Has the ability to multi-task and priorities work to meet the business' objectives