Contract Administrator
- Administer head contracts and subcontracts, including variations, extensions of time, compliance and payment claims.
- Manage trade procurement, tender evaluations and subcontract negotiations.
- Support project cost reporting, progress claims and cash-flow forecasting across commercial fit-out, refurbishment and D&C projects.
Contract Administrator | Intermediate | Commercial Fit-Out & Build
Salary: $130,000 – $170,000 package
Location: Melbourne, VIC
Job Type: Permanent / Full-Time
About the Company & Role Partnering with a leading Melbourne Tier 3 commercial builder known for delivering high-end commercial fit-outs, institutional redevelopments, and D&C projects ($5M–$25M+).
Due to a strong pipeline across the commercial, education, and civic sectors, they are seeking an Intermediate Contract Administrator to join their team permanently.
Key Responsibilities
- Trade Procurement & Letting: Prepare detailed scopes of work, issue tender packages, evaluate trade submissions, and negotiate subcontracts in line with project budgets.
- Commercial & Financial Management: Administer monthly progress claims, evaluate variations, manage subcontractor payment claims, and assist the PM with cost reporting and cash-flow forecasting.
- Contract Administration: Manage head contract and subcontract terms, ensuring strict compliance with timelines, variations, and extension of time (EOT) claims.
Key Requirements
- Experience: 2–5+ years as a CA in Australian commercial building or fit-out.
- Project History: Proven background on commercial fit-outs, refurbishments, or D&C builds ($3M–$20M+ scale).
- Qualifications: Tertiary degree in Construction Management, Quantity Surveying, or equivalent.
- Systems: Proficiency in commercial software (Aconex, Jobpac, Procore, or similar).
Whats on offer
- Package: $130k – $170k base + super (commensurate with experience).
- Project Exposure: Diverse portfolio across commercial fit-outs, heritage, and civic builds.
- Culture: Stable team environment with strong leadership support.
Types of projects
- Education: Primary, secondary (VSBA), early education and tertiary developments
- Commercial & Fit-Out: Corporate office fit-outs, refurbishments, and retail
- Civic & Sports: Community hubs, council facilities, and sporting pavilions
- Health & Aged Care: Specialist clinics and aged care facilities.
What’s on OfferIf this sounds like you, apply now!
Consultant
Gina Fischer
Candidate Manager (Building) Contract
gina.fischer@consultive.com.au
I work on the Building Construction desk at Consultive, specialising in recruiting contract personnel for Tier 1, 2 & 3 builders. My focus is on placing key site and project delivery roles, including Site Managers, Project Engineers, Project Managers and Contracts Administrators. I take the time to understand each project and team so I can place candidates who make a meaningful impact. My professional background began with a Certificate of Business from the University of Waikato, where I specialised in Marketing, Strategic Management and Digital Business. I later completed a Certificate in Interior Design through Open Polytechnic, which strengthened my creative and problem‑solving skills. Before recruitment, I worked in customer‑focused roles, including as a Customer Experience Consultant at Mercury Energy. This experience shaped my passion for clear communication, relationship building and delivering positive outcomes. Outside of work, I love hiking, travelling and exploring creative hobbies such as painting and photography.
Reference number: BH-13105
Profession:ConstructionContract Administrator
Company: Consultive Pty Ltd
Date posted: 11th Nov, 2026
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