Contract Administrator

Contract Administrator

KELKANE CONSTRUCTIONS PTY LTD

Melbourne, VIC

Full-Time, Permanent Position

Salary: $120,000 per annum plus superannuation

About KELKANE CONSTRUCTIONS PTY LTD

KELKANE CONSTRUCTIONS PTY LTD is a dedicated construction company specialising in delivering high-quality residential and commercial building and renovation solutions. The company undertakes a range of construction work, including structural carpentry, residential renovations, commercial fit-outs, building repairs, and related construction services.

The company works closely with clients, project managers, site supervisors, subcontractors, suppliers and other construction professionals to deliver projects efficiently and to a high standard. KELKANE CONSTRUCTIONS places strong emphasis on quality workmanship, attention to detail, workplace safety, effective project coordination and maintaining long-term relationships with clients and industry partners.

As the company continues to undertake construction projects and expand its operations, we are seeking an experienced and commercially capable Contract Administrator to join our team on a full-time, permanent basis.

About the Role

The Contract Administrator will be responsible for managing and coordinating the contractual, commercial and procurement administration of the company's residential and commercial construction projects.

Working closely with company management, project managers, site supervisors, subcontractors, suppliers and clients, the successful candidate will oversee contract administration processes, manage contractual variations, coordinate procurement activities, monitor project costs and maintain comprehensive project documentation.

The position requires a strong understanding of construction contract administration, commercial management, subcontractor engagement and Australian building and construction practices. The successful candidate must be capable of managing multiple contractual and commercial requirements while supporting the timely and cost-effective delivery of construction projects.

Key Responsibilities

• Prepare, review, negotiate and administer construction contracts, subcontract agreements, supplier agreements and other commercial documentation.
• Develop, review and negotiate contractual variations, extensions of time, progress claims and amendments to construction agreements.
• Manage contractual obligations and maintain oversight of the performance and deliverables of subcontractors and suppliers.
• Coordinate procurement activities, including obtaining and evaluating supplier quotations, preparing purchase orders and arranging subcontractor engagements.
• Monitor project budgets, committed expenditure, construction costs and contractual financial obligations to support effective cost management.
• Review subcontractor invoices, progress claims and payment submissions against contractual terms, agreed scopes of work and completed construction activities.
• Maintain accurate contract registers, variation records, procurement schedules, project correspondence and commercial documentation.
• Coordinate with project managers and site supervisors to ensure contractual arrangements, material procurement and subcontractor engagements align with project schedules and construction requirements.
• Assist with the preparation and evaluation of tenders, quotations, scopes of work and commercial proposals.
• Analyse supplier and subcontractor quotations, undertake cost comparisons and provide recommendations to management regarding procurement decisions.
• Monitor contractual milestones, construction progress, subcontractor deliverables and project deadlines, identifying potential contractual risks and delays.
• Liaise with clients, architects, engineers, building consultants, certifiers, subcontractors and suppliers to resolve contractual and project administration matters.
• Prepare commercial reports, contract administration summaries, variation registers, cost reports and progress updates for management review.
• Review construction specifications, scopes of work, project schedules and contractual attachments to ensure consistency with project requirements.
• Assist in resolving contractual disputes, payment discrepancies, scope changes and other commercial matters in consultation with management.
• Ensure construction contracts and procurement arrangements comply with applicable Australian legislation, building requirements, workplace health and safety obligations and company procedures.
• Coordinate contractual close-out activities, including final account reconciliations, outstanding payment claims, defects documentation and completion records.

Skills and Experience Required

• Diploma or higher qualification in Building and Construction, Construction Management, Quantity Surveying, Contract Administration or a related discipline.
• Minimum 2 years of relevant experience in contract administration within the building and construction industry.
• Demonstrated experience administering construction contracts, subcontract agreements, supplier arrangements and commercial documentation.
• Sound understanding of construction contract administration, contractual variations, progress claims, procurement processes and cost monitoring.
• Experience coordinating subcontractors, suppliers, construction consultants and project stakeholders.
• Ability to interpret contractual documents, identify commercial risks and monitor contractual obligations.
• Understanding of Australian building and construction practices, relevant building standards and workplace health and safety requirements.
• Strong commercial awareness and the ability to undertake financial analysis, cost comparisons and contractual assessments.
• Excellent negotiation, communication and stakeholder management skills.
• Strong analytical, organisational and problem-solving capabilities.
• Ability to manage multiple construction projects, competing priorities and strict project deadlines.
• Proficiency in Microsoft Office and relevant construction project administration and documentation systems.

Desirable

• Experience working across residential renovations, structural construction works, commercial fit-outs and general building projects.
• Knowledge of Australian construction contracts, subcontracting arrangements and procurement practices.
• Experience in tender preparation, supplier negotiations and subcontractor performance monitoring.
• Familiarity with construction scheduling, project cost reporting and commercial management systems.
• Experience coordinating contractual and commercial requirements across multiple construction projects.
• Additional language skills will be considered advantageous when communicating with a diverse range of suppliers, subcontractors and business stakeholders.

What We Offer

• Competitive salary of $120,000 per annum plus superannuation.
• Full-time, permanent employment.
• Opportunity to work across a diverse portfolio of residential and commercial construction projects.
• A professional and collaborative working environment.
• Opportunity to contribute to the commercial management and operational growth of an established construction business.
• Long-term career development opportunities within the building and construction industry.

How to Apply

If you have substantial experience in construction contract administration, strong commercial capabilities and the ability to coordinate contractual, procurement and project administration requirements, we encourage you to apply.

Please submit your resume and cover letter outlining your qualifications, relevant construction industry experience and suitability for the position.