Office manager

The Trustee for BCCS Unit Trust

Moorabbin VIC

Employment Type: Full-time

Work Arrangement: In person

Salary: $92,000 – $95,000 per annum plus 12% superannuation

About BCCS

BCCS is a Victorian property-services business providing integrated services across building management, cleaning, gardening, trade services and specialist property services.

The business currently operates from Balaclava and is preparing to operate from its Moorabbin location. As part of the continued growth and development of the business, BCCS is seeking an experienced and suitably qualified Office Manager to oversee the effective administration of the office and ensure appropriate systems, personnel and resources are in place to support the company’s operations.

About the Role

The Office Manager will be responsible for coordinating and overseeing the administrative functions of the office, including office systems, administrative personnel, business records, resources, workplace requirements and general office operations.

The position will work closely with management, administrative staff, building managers, contractors, suppliers, accountants and other professionals to ensure the office operates efficiently and provides appropriate administrative support to BCCS’s property-service activities.

Key Duties and Responsibilities

The successful applicant will be responsible for:

• Overseeing the overall administration of the office and ensuring day-to-day office operations are organised, efficient and responsive to the requirements of the business.
• Reviewing office systems, administrative procedures and service arrangements, identifying opportunities for improvement and establishing appropriate priorities and standards for administrative support.
• Coordinating the effective use of office personnel, workspace, technology, equipment and other administrative resources according to operational requirements.
• Directing the work of administrative and clerical personnel, allocating responsibilities, monitoring the quality and timeliness of their work and providing guidance and feedback where required.
• Maintaining appropriate oversight of office records, administrative accounts, contracts, supplier information, employee documentation and other business records.
• Coordinating office-based administrative support for BCCS’s building management, cleaning, gardening, trade and specialist property-service operations.
• Liaising with management, accountants, suppliers, contractors, building managers and other professional advisers to coordinate administrative matters and facilitate the resolution of office-related issues.
• Ensuring office equipment, communication systems, computer hardware, software access and general office supplies are appropriately maintained and available to support business operations.
• Managing office purchasing and administrative expenditure and assisting management with office budgeting, resource planning and cost-control requirements.
• Coordinating office-based personnel administration, including recruitment processes, staff onboarding, payroll information, employee records, training arrangements and performance-related administration.
• Ensuring the office environment and administrative practices comply with workplace health and safety requirements, relevant regulatory obligations, company policies and established internal procedures.
• Regularly reviewing staffing, systems and resource requirements and implementing practical improvements to support business growth, including the transition and establishment of office operations at the Moorabbin location.

Skills, Qualifications and Experience Required

To be considered for this position, applicants must have:

• A Bachelor’s degree in Business, Management, Administration, Information Technology or another relevant discipline.
• At least 1 year of relevant full-time experience in an Office Manager, Administration Manager, Office Coordinator or similar office-management position.
• Demonstrated experience overseeing office administration, administrative personnel, business records and day-to-day office procedures.
• Strong organisational and time-management skills, with the ability to manage competing priorities and deadlines.
• Strong written and verbal communication skills.
• Demonstrated ability to supervise and coordinate administrative staff.
• Experience maintaining business records, supplier information, administrative accounts and office documentation.
• Strong computer and information technology skills.
• Proficiency in Microsoft Office applications, email, spreadsheets, electronic filing systems and other business administration platforms.
• Confidence using cloud-based systems, shared electronic records and general office technology.
• Sound understanding of workplace health and safety and general business-compliance requirements.
• Strong problem-solving skills and the ability to deal professionally with management, employees, contractors, suppliers and external professionals.
• Ability to maintain confidentiality and manage business and employee information appropriately.

A formal qualification in Information Technology will be highly regarded.

What We Offer

• Full-time employment.
• Salary of $92,000 – $95,000 per annum plus 12% superannuation.
• In-person position based in Moorabbin VIC.
• Opportunity to work within an established and growing Victorian property-services business.
• A professional position with responsibility for office administration, systems, personnel and resources across a diverse operational environment.