Admin/ Scheduler

Our client is a well established company that provides tiling and painting services to some of the biggest names in residential and commercial construction in south east Queensland

This is a Administration/ Scheduling role based at their Yatala office. The successful person will be heavily involved in the day-to-day coordination of construction projects and will act as an important communication link between builders/site supervisors and their internal installation/subcontractor teams.

Key responsibilities

• Answering and making a high volume of phone calls with builders, site supervisors, subcontractors and installation teams

• Acting as a key communication point between builder/site supervisors and our installation teams

• Coordinating project schedules, site bookings, installation dates and follow-up works

• Communicating daily with their subcontractors and installation teams (including Mandarin-speaking ones) to ensure instructions and site requirements are clearly understood

• Monitoring project progress and proactively following up outstanding matters

• Identifying scheduling conflicts, site-readiness issues and other project problems and communicating them quickly to the relevant people

• Maintaining accurate project records and ensuring important information is not missed

• Following up incomplete work, rectification items and outstanding actions until they are closed

Requirements

• Must be fluent, professional spoken and written English, with excellent telephone communication skills and the confidence to communicate directly with builders, site supervisors and trades

• Must be fluent spoken and written Mandarin, as the role requires daily communication with Mandarin-speaking subcontractors, installation teams and colleagues

• Strong logical thinking and problem-solving ability

• Very strong attention to detail and organisational skills

• Ability to handle pressure, competing priorities and a high volume of communication without losing track of outstanding items

• A strong sense of responsibility and ownership

• A proactive working style — someone who follows things up without constantly being reminded

• Proficiency in Microsoft Office and the ability to learn new project management systems quickly

• Permanent residents or Australian citizens with full working rights