Administrative Assistant - Learning Diversity and Wellbeing

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Role Description/Criteria

Ready to make a meaningful impact in a dynamic, student-focused school environment?

We are seeking an experienced and highly organised Administrative Assistant, Learning Diversity and Wellbeing to provide high-quality administrative support to the Directors of Students and teams responsible for Learning Diversity and Wellbeing, playing an important role in supporting the day-to-day operations of these key areas of our growing College.

We’re looking for a proactive and collaborative professional who thrives in a fast-paced environment, has excellent organisational skills and enjoys building positive relationships with students, families, staff and the wider school community. You will be an integral member of a collaborative team, helping ensure effective administration, coordination and support across Learning Diversity, Wellbeing and related student services.

Be part of something meaningful, where everyone grows.

Position Details:

• Education Support Officer Category B, Level 2
• Full time ongoing. 
• Commencement date: As soon as possible

About us

Kolbe Catholic College is a co-educational Year 7 to 12 school located across two vibrant campuses in Melbourne’s northern suburbs, St Clare of Assisi Campus in Greenvale and St Catherine of Bologna Campus in Mickleham. Named after St Maximilian Kolbe, our College embodies the values of Faith, Courage, and Compassion, which reflects our commitment to providing every student with opportunities to excel academically, socially, and spiritually across both campuses.

Your duties will include:

• Coordinate Learning Diversity administration, including PSG meetings, documentation, student records, NCCD requirements and learning support processes.
• Provide administrative support for student learning and wellbeing, including coordinating appointments, correspondence, documentation and arrangements involving students, families, staff and external professionals.
• Support the daily coordination of Learning Support Officers (LSOs) and assist with the effective administration of Learning Diversity services across the College.
• Provide high-level administrative support to the Directors of Students, including diary and meeting coordination, correspondence, records, reports, presentations and general office administration.
• Build positive relationships and ensure effective communication with students, parents/carers, staff, leadership and external providers, while maintaining confidentiality, accuracy and professional standards.

A detailed list of additional responsibilities and key selection criteria can be found in the position description attached.

Skills and experience

To be successful in this position you will have the following:

• Excellent communication and interpersonal skills, with the ability to build positive working relationships and provide professional and responsive support to staff, students, families and external stakeholders.
• Strong attention to detail and discretion, with a commitment to accuracy, quality, confidentiality and the appropriate handling of sensitive student and College information.
• Strong digital and systems capability, with confidence using administrative and information management systems; experience with Synergetic and/or in a school environment will be highly regarded.
• A collaborative and positive approach, with enthusiasm, professionalism and a willingness to contribute to continuous improvement, support colleagues and uphold the College's commitment to child safety.

Mandatory Requirements

• A current Working with Children Check (WWCC).
• A current National Criminal Records Check.
• Demonstrated commitment to the Child Safe Standards and the College’s child safety policies and procedures.
• Willingness to comply with all relevant College policies, procedures and legislative requirements.
• Commitment to maintaining confidentiality and professional standards when working with students, families and staff.

Applications Close: 4pm, Thursday 22nd October 2026

For more information about Kolbe Catholic College, please visit our website: ***************************

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Kolbe Catholic College is committed to the safety, wellbeing and protection of all children in our care, including maintaining compliance with the Child Safety Code of Conduct.

• Position Description

Application Procedures

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