Facilities Coordinator
- Coordinate reactive and preventative maintenance, work orders, inspections and contractor activity across a portfolio of residential and commercial properties.
- Support refurbishments, fit-outs and property improvement projects, including quotes, scopes, timelines, quality checks and handovers.
- Maintain compliance and records, monitor expenditure, and work with residents, customers, contractors and internal stakeholders.
Vertaview Group is seeking a proactive and organised Facilities Coordinator to join our property team. This is an exciting opportunity to work across a diverse portfolio of approximately 150 residential and commercial properties, helping maintain and improve our assets while creating safe, functional and welcoming environments across a diverse property portfolio.
This is a hands-on, fast-paced role where you will take ownership of facilities coordination, contractor management, and maintenance delivery across the portfolio. You'll work primarily from our Brisbane CBD office, with occasional travel to our Eight Mile Plains office and other property locations.
Working as part of a collaborative property team, you'll play a key role in keeping our portfolio operating effectively. From coordinating reactive maintenance and managing work orders to overseeing contractors, supporting property improvement projects, and engaging with residents and internal stakeholders, no two days will be the same.
While maintenance coordination forms an important part of the role, you'll also have the opportunity to support commercial fit outs and refurbishments, coordinate planned improvement works, undertake property inspections, and contribute to projects that enhance our property portfolio.
This role will suit someone who enjoys building strong relationships, solving problems, and seeing projects through from start to finish. You'll be highly organised, adaptable, and confident working with a broad range of stakeholders, including contractors, operational teams, residents, customers, and senior leaders. If you enjoy variety, accountability, and making a tangible impact, we'd love to hear from you.
About Your New Role
As Facilities Coordinator, you will:
- Facilities management: Coordinate reactive and preventative maintenance across residential and commercial properties, ensuring issues are addressed efficiently.
- Contractor management: Build relationships with contractors and service providers, coordinate site activities and monitor quality, performance and delivery.
- Property inspections: Undertake inspections to identify maintenance requirements, improvement opportunities, safety issues and presentation concerns.
- Commercial property & projects: Support property improvement works, commercial refurbishments, fit-outs, and planned maintenance projects.
- Project coordination: Assist with defining work scopes, obtaining quotes, coordinating contractors, monitoring progress, managing timelines and facilitating project handovers.
- Compliance & safety: Support the delivery of WHS activities and ensure properties and works align with relevant statutory and regulatory requirements.
- Stakeholder engagement: Work collaboratively with the property team, operational leaders, senior executives, residents, customers and external service providers.
- Systems & reporting: Maintain accurate records, coordinate work orders, monitor expenditure and contribute to improving processes and service delivery.
Why Join Vertaview Group?
- Flexible work-from-home options (upon completion of probation period) to support work-life balance.
- Salary packaging benefits: up to $15,900 tax-free plus $2,650 meals and entertainment.
- Access to employee discounts across shopping, dining, and travel.
- Opportunity to work across a diverse and meaningful property portfolio including SIL, SDA, residential, and commercial properties.
- A role where you'll see the direct impact of your work in improving environments for our customers and teams.
What you’ll bring
We’re interested in people who are organised, resourceful and enjoy coordinating projects and solving problems.
You might already be working in facilities management, commercial property, construction, building services, project administration or a related field. Equally, you may have developed valuable experience in another industry that translates well into this role.
You’ll ideally bring:
- Experience coordinating maintenance, property works, contractors or projects.
- An interest in commercial property, fit-outs, refurbishments and building improvements.
- The ability to coordinate multiple activities, competing priorities and deadlines.
- Confidence communicating with contractors, internal stakeholders and senior leaders.
- Strong organisational skills and attention to detail.
- A practical, solutions-focused approach and the initiative to see things through.
- Tech-savvy, adaptable and confident using a range of systems, with a willingness to learn new technologies and ways of working.
- An understanding of workplace health and safety, compliance and property maintenance processes, or the willingness to develop this knowledge.
We value practical experience, transferable skills and a willingness to learn. A formal facilities management qualification is welcome but not essential.
The practical requirements
- Current Open Manual Driver’s Licence.
- Paid Working with Children Check (Blue Card), or willingness to obtain.
- Paid NDIS Workers Screening Clearance (Yellow Card), or willingness to obtain.
- Full Australian working rights.
What Next?
If you're a professional relationship-builder who can confidently engage with executive stakeholders, coordinate multiple moving parts, and take pride in delivering exceptional customer outcomes, we'd love to hear from you.
Apply now and join a team where your work genuinely makes a difference.
For enquiries, contact: charissa.foster@vertaview.org.au
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