Fleet Manager

About the Position

Trans Safe Pty Ltd is seeking an experienced and highly organised Fleet Manager to oversee the company's vehicle fleet operations, including vehicle allocation, maintenance coordination, financial management, regulatory compliance and rental operations.

The successful candidate will be responsible for ensuring the efficient, safe and cost-effective management of the company's fleet while maintaining high standards of customer service and operational performance.

Key Duties and Responsibilities

• Manage budgets for vehicle purchases, sales and rentals, track income generated by individual vehicles and monitor company operating expenses.
• Oversee the company's entire vehicle fleet, including vehicle allocation, road-readiness, registration, insurance and regulatory compliance.
• Liaise with workshops, insurance companies and repairers, compare quotations and negotiate cost-effective maintenance and repair solutions.
• Coordinate professionally with suppliers and service providers, maintaining accurate documentation and written records.
• Handle customer enquiries and complaints and manage vehicle rental agreements and related documentation.
• Use RDB (Rental Database) software for inventory tracking, driver profiles, documentation and cost calculations, and Xero for income and expense tracking.
• Train and guide new staff and drivers on company procedures, vehicle handover processes and fleet management software.
• Ensure vehicles meet roadworthiness, registration and insurance requirements, implement WHS procedures and develop vehicle inspection checklists.
• Identify and manage operational and financial risks, including vehicle damage, unpaid rental fees and breakdowns, and implement preventative measures through scheduled servicing, inspections and payment controls.

Skills/Qualification:

• A Diploma or higher qualification in Logistics, Transport Management, Business Management, Fleet Management or a related discipline OR at least 3 years of relevant work experience in fleet management, transport operations, vehicle rental operations or a related management role in lieu of formal qualifications.
• Strong knowledge of fleet management practices, vehicle maintenance requirements and transport operations.
• Ability to manage vehicle allocation, registration, insurance, roadworthiness and regulatory compliance.
• Strong financial management skills, including budgeting, expense monitoring, cost analysis and financial reporting.
• Excellent organisational and time management skills, with the ability to coordinate multiple vehicles, suppliers and operational priorities.
• Strong negotiation and communication skills when dealing with repairers, insurers, suppliers, customers and employees.
• Ability to identify operational risks and implement appropriate preventative and corrective measures.
• Sound understanding of workplace health and safety requirements and vehicle inspection procedures.
• Proficiency in computer applications, fleet management software, Microsoft Office and accounting systems such as Xero.
• Strong problem-solving, decision-making and customer service skills.
• Ability to supervise, train and support employees and drivers to maintain operational efficiency.

How to Apply

Interested applicants are invited to submit their resume and cover letter outlining their relevant qualifications, skills and experience for the position.