Accounts & Office Assistant
- Permanent part-time opportunity (3 days per week)
- Manage end-to-end Accounts Payable processing and office administration
- Collaborative environment with opportunities for process improvements
MAYDAY Recruitment is excited to partner with a globally recognised research and consulting organisation to recruit an Accounts & Office Assistant on a permanent part-time basis. With a strong international presence and a growing Australian operation, this organisation offers a collaborative and professional environment where employees are given autonomy, variety and the opportunity to make a genuine impact. Following continued business growth, they are seeking an experienced finance professional to support both the finance function and day-to-day office operations.
Reporting to the Head of Finance, this is a varied position combining Accounts Payable, finance administration and office coordination responsibilities. Perfect for someone who enjoys a broad role and thrives in a collaborative, hands-on environment.
What's in it for you?
- Permanent part-time opportunity (3 days per week)
- Hybrid working arrangement
- $75,000-$80,000 + Super FTE ($45,000-$48,000 + Super pro rata)
- Annual bonus opportunity
- Additional annual leave benefits
- Annual salary reviews
- Global organisation with a collaborative culture
- Broad role spanning finance and office operations
- Work closely with senior leadership and key stakeholders
- Supportive and stable team environment
- Opportunity to contribute to process improvements and business growth
Main responsibilities include:
- Manage end-to-end Accounts Payable processing, including invoices, expenses and payment runs
- Perform supplier reconciliations and maintain accurate records
- Complete bank and credit card reconciliations
- Assist with month-end activities and fixed asset maintenance
- Provide support across Accounts Receivable when required
- Follow up outstanding timesheets and approvals across the business
- Coordinate office administration, supplies and building management requirements
- Manage access cards, onboarding administration and general office support
- Liaise with stakeholders across local and international teams
- Identify and support process improvement initiatives
The ideal candidate:
- 3+ years' experience in an Accounts Payable, Accounts Officer or Finance Assistant position
- Strong end-to-end Accounts Payable experience
- Exposure to reconciliations, month-end processes and broader finance support
- Intermediate Excel skills, including Pivot Tables
- Strong attention to detail and accuracy
- Confident communicating with stakeholders and following up outstanding actions
- Self-motivated with the ability to work independently
- Comfortable balancing finance and office administration responsibilities
- Process improvement mindset and proactive approach
- Excellent communication and organisational skills
- Full Australian working rights
If you're looking for a flexible part-time opportunity within a growing global organisation where you can utilise your Accounts Payable expertise while enjoying a varied and autonomous role, we'd love to hear from you. Apply now.
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