Project administrator
- Provide administrative support across multiple construction and renovation projects.
- Coordinate project schedules, meetings, and site appointments.
- Prepare and maintain project documentation, including contracts and invoices.
We are seeking an experienced and highly organised Project Administrator to join our team and provide essential administrative support to our project managers and site teams.
About the Role
As a Project Administrator, you will play a key role in ensuring our projects run efficiently by coordinating documentation, schedules, procurement, and communication between clients, suppliers, subcontractors, and project teams.
Key Responsibilities
- Provide administrative support across multiple construction and renovation projects.
- Coordinate project schedules, meetings, and site appointments.
- Prepare and maintain project documentation, including contracts, quotations, purchase orders, variations, invoices, and progress claims.
- Liaise with clients, subcontractors, suppliers, and project managers regarding project requirements and timelines.
- Track project milestones and assist in monitoring budgets and project costs.
- Process supplier invoices and maintain accurate financial and project records.
- Coordinate material orders and monitor deliveries to project sites.
- Prepare reports, meeting minutes, and project updates.
- Maintain electronic and hard-copy filing systems.
- Assist with compliance documentation, permits, insurances, and workplace health and safety records.
- Support project managers to ensure projects are delivered on time and within budget.
About You
To be successful in this role, you will have:
- Minimum one year of experience within the construction, renovation, or building industry.
- Strong knowledge of construction project administration processes.
- Excellent organisational and time management skills.
- High attention to detail and the ability to manage multiple projects simultaneously.
- Excellent written and verbal communication skills.
- Strong computer skills, including Microsoft Office (Word, Excel, Outlook) and project management software.
- Experience preparing project documentation and coordinating subcontractors.
- Ability to work independently while contributing effectively within a team.
- A proactive attitude with strong problem-solving abilities.
Desirable
- Certificate IV, Diploma, or Bachelor's qualification in Business Administration, Project Management, Construction Management, or a related discipline.
- Experience using construction management software such as Evolution, FMweb, Xero, Stream, etc.
- Knowledge of Australian construction documentation and WHS requirements.
What We Offer
- Competitive salary based on experience.
- Full-time permanent position.
- Supportive and collaborative team environment.
- Opportunity to work on diverse residential and commercial renovation projects.
- Career growth and professional development opportunities.
- Immediate start available for the right candidate.
How to Apply
If you are an experienced Project Administrator looking to join a professional and growing renovation company, we'd love to hear from you.
Please submit your resume together with a brief cover letter outlining your relevant experience.
Only shortlisted candidates will be contacted.
We vet all employer accounts and do our best to keep job ads safe, but scams can still occur. Be cautious when sharing personal information — never provide financial details or make payments during the application process. For extra security, use the Apply button on our site when proceeding.