Virtual Reality (VR) Educational Events & Project Assistant (NSW)

ABOUT MINDFLIGHT7

Mindflight7 is Asia-Pacific’s largest and fastest-growing immersive Extended Reality (XR) education company, operating across Australia, Singapore, New Zealand, Malaysia, Papua New Guinea, and East Africa. Having empowered over 150,000 learners across 1,500+ institutions, we deliver comprehensive, curriculum-aligned ecosystems that bridge the gap between traditional classroom learning and tomorrow’s skills-based workforce.

Our core services include fully facilitated VR Incursions, turnkey XR Labs, and AI-powered SmartHub subscriptions. Operating independent of school Wi-Fi, we act as true capacity partners for educators. As a mission-driven enterprise, we champion "Equity of Access," ensuring every student - regardless of their location or neurodiversity - gains the innovative technological fluency required to shape their own future.

Our Vision

Our vision is to be the leading global brand for unlocking the full potential of students by 2030, using VR (virtual reality) to support immersive educational experiences.

Our Core Values

• Think Big! Remain Curious & Open to New Ideas
• Respectful Relationships Are Valued Here
• Always Be You – Bring Your Authentic Self to Work
• A Commitment to Growth & Learning for All
• We Have Trust in The Team to Be Accepted & Heard
• We Fly High & Achieve Success in All That We Do

Location:

This role is based in New South Wales. It involves travel to schools and venues across Sydney and regional areas of the state, depending on event schedules.

POSITION PURPOSE

The role of Virtual Reality (VR) Educational Events & Project Assistant involves working in a team-based environment in both a technical and educational setting as you set up, manage and facilitate engaging Mixed Reality incursion experiences for primary, high school and Tafe students. This role extends to supporting schools in the establishment and training of their XR Labs. The role requires staff to build trust and engagement with the students, ask them questions, share information and experiences and support them in their future journey.

KEY AREAS OF RESPONSIBILITIES

• Setting up the event space at each location, from primary schools to high schools, TAFEs, PD events and conferences. This includes setting up chairs, VR headsets and equipment, student information and testing equipment.
• Packing the headsets, batteries and equipment in the bags for VR Incursions and XR Lab setups, following the Mindflight7 process for packing and unpacking the headsets and equipment.
• Following the Mindflight7 Incursion Flight Plans that use virtual reality as a classroom tool to promote engagement with a wide range of curriculum and careers-based learning outcomes (STEAM, Art, Trades, Agriculture, Music, English etc.).
• Presenting and facilitating engaging educational flights (based on our Flight Plans) for groups of 2 to 60+ students per session in a knowledgeable and engaging manner, adapting delivery to primary, high school and TAFE students and educators.
• Sharing knowledge of each VR experience and explaining how VR works to students, which requires in-depth understanding of each experience being delivered.
• Liaising with school administration staff, teachers and career counsellors about the setup and delivery of the experience via phone, email or face-to-face. Answering questions professionally and directing them to the appropriate Mindflight7 team member when unsure.
• Setting up and managing XR Labs for schools as required, including setting up headsets, training educators and students and answering questions.
• Operating and maintaining VR headsets (Oculus Quest 2, 3 and Pico), including opening, closing and swapping applications for students, and troubleshooting when necessary.
• Proficiency in the Windows 10 operating system.
• Coordinating with the IT team to set up venues and maintain activity consumables within budget, and providing general IT support to delivery staff during content delivery.
• Working with the team to assist with the overall logistics of VR events.
• Working with the team on events, conferences and expos as required.
• Gathering feedback forms after flights where required.
• Attending team meetings and flight briefing calls when rostered, and contributing ideas and feedback.
• Attending team training and development sessions.
• Where requested, helping Mindflight7's growth with marketing and communication activities.
• Following established policies and procedures, and the authority and delegation protocols.
• Other ad hoc tasks as agreed with the manager, such as printing and collating materials and special projects.

PERSONAL ATTRIBUTES, SKILLS & EXPERIENCE

The position of Virtual Reality (VR) Educational Events & Project Assistant is a dynamic role that requires an energetic, technical and knowledgeable person with a degree of flexibility and adaptability.

To be successful in the role you will be a naturally organised person who uses their initiative and common sense when things don't go to plan. Being able to troubleshoot technical and non-technical problems is crucial. You will be someone who works well under pressure and enjoys thinking and working on their feet.

Engaging with students requires a fine balance of presenting and active listening to ensure the VR experiences have maximum impact. Diplomacy and being comfortable managing the students in the room is essential.

You will be a confident presenter who enjoys leading an event and working with a team to deliver the experience.

An ideal background for this role is experience in one or more of the following areas:

• Virtual reality or gaming product setup
• Working within VR events
• Coaching children's sports
• Youth work
• Children's camps
• Teaching or tutoring high school students

WORKING HOURS AND SALARY

• Employment Type: Casual
• Working Hours: Hours vary based on event schedules and operational needs. Shifts are offered as work becomes available, and you may accept or decline them.
• Compensation: Compensation will be discussed during the interview process
• Transport allowance and equipment provided where needed

ADDITIONAL POSITION REQUIREMENTS

• A current driver's licence, a valid Working with Children Check for New South Wales and a police check. Relevant checks may be obtained after the hiring process.
• Travel to schools and venues across Sydney and regional areas of the state. Interstate travel may occasionally be required and will be discussed and agreed in advance.
• Occasional Saturday work may be offered for testing and development purposes.

PERFORMANCE COACHING & MANAGEMENT

Mindflight7 engages in regular informal feedback and coaching sessions with staff.

Annually staff complete a performance review process where they sit down with

their manager to discuss and agree on the appropriate key performance indicators and identify any professional development needs and support required.

***********************