Executive Assistant

Our client is seeking an experienced Executive Officer to provide high-level support to the Chief Executive Officer, Chair and Board while leading key administration, reception and scheduling functions.

This position would suit a highly organised and professional executive support specialist who can manage competing priorities, exercise discretion and provide confident leadership within a purpose-driven, not-for-profit environment.

What you’ll be doing:

• Providing confidential executive support to the CEO, Chair and senior leadership team
• Managing complex diaries, emails, meetings, travel arrangements and competing priorities
• Preparing high-quality reports, presentations, correspondence, policies and proposals
• Coordinating Board, committee, executive and Annual General Meetings
• Preparing and distributing agendas, Board papers, minutes and supporting documentation
• Acting as a key contact for internal and external stakeholders on behalf of the CEO and Chair
• Leading and supporting the Administration, Reception and Scheduling teams
• Overseeing workforce scheduling, workflow coordination and service-delivery requirements
• Coaching and mentoring team members while promoting accountability and continuous improvement
• Coordinating organisational events, functions, hospitality and special projects
• Building relationships with government, academic, aged-care and community stakeholders
• Supporting strategic-plan reporting, organisational memberships and subscriptions
• Tracking and reconciling company credit-card expenditure
• Participating in workplace health and safety, quality assurance and process-improvement initiatives

What you’ll need:

• Extensive experience supporting CEOs, senior executives, Boards and committees
• Previous office and team-management experience
• Demonstrated experience leading, coaching and mentoring a small team
• Strong Board and corporate-governance administration experience
• Exceptional organisational skills and the ability to manage competing deadlines
• Confidence preparing professional reports, presentations and executive correspondence
• Excellent written and verbal communication skills
• Strong stakeholder-management skills and the ability to communicate at all levels
• Advanced proficiency in Microsoft 365 and desktop publishing
• The ability to work independently, use initiative and handle sensitive information confidentially
• A sound understanding of organisational risk, compliance and workplace safety
• A genuine commitment to supporting a values-led organisation
• Previous not-for-profit experience would be highly regarded

What’s in it for you:

• Senior executive support and operational leadership opportunity
• Work closely with the CEO, Chair, Board and executive team
• Lead and support administration, reception and scheduling functions
• Contribute to a respected, purpose-driven not-for-profit organisation
• Varied position combining executive support, governance, leadership and stakeholder engagement

How to apply:

To complete your application, please click the “APPLY” button. Online applications are preferred; however, for a confidential enquiry, please call 08 9221 8122.