Functions, Reservations & Marketing Coordinator

Functions & Marketing Coordinator | Temp Opportunity with Permanent Potential
Location: Sydney CBD
Pay Rate: Competitive Hourly Rate + Super
Hours: Part-time Temporary Opportunity | Approx. 3 days per week initially (Monday, Tuesday & Thursday preferred)
Flexibility: Opportunity for additional hours as event activity increases throughout peak trading periods.

Are you passionate about hospitality, events and creating engaging content?

WOW Recruitment is partnering with a well-established hospitality group operating multiple premium Sydney venues. We're seeking a proactive and organised Functions & Marketing Coordinator to support a busy Head Office team during an exciting period of growth and change.

This is a unique opportunity to combine functions, events and marketing coordination in a highly visible role where you'll work closely with senior leadership while helping deliver memorable guest experiences across a portfolio of venues.

What's On Offer?

• Temp opportunity with strong potential to become permanent
• Sydney CBD Head Office location
• Exposure to multiple premium hospitality venues
• Diverse role across functions, events and marketing
• Opportunity to shape a newly created position
• Mix of office-based work and venue visits
• Supportive, down-to-earth team culture
• Direct access to senior leadership
• Strong long-term career growth opportunities

The Role This is a varied, hands-on position responsible for coordinating functions and events while supporting day-to-day marketing activity across the group.
Functions & Events

• Manage function and event enquiries from initial enquiry through to booking confirmation
• Prepare proposals, quotations and event documentation
• Coordinate venue inspections and client meetings
• Liaise with venue teams to ensure seamless event delivery
• Maintain booking systems and enquiry pipelines
• Build relationships with corporate and repeat clients

Marketing & Content

• Coordinate social media content across multiple venues
• Capture venue content including reels, stories and short-form video
• Assist with venue promotions and seasonal campaigns
• Create and schedule social media content
• Coordinate EDMs and website updates
• Work with external designers, photographers and marketing suppliers

Who We're Looking For

• 2+ years experience in hospitality, events, venue coordination or marketing
• Strong organisational and stakeholder management skills
• Experience managing enquiries, bookings or client relationships
• Social media and content creation experience
• Confident working across multiple priorities and deadlines
• Self-motivated with the ability to work autonomously
• Hospitality experience highly regarded
• Experience with Canva, Adobe, EDM platforms or website updates is advantageous

The Ideal Personality You'll be someone who:

• Brings energy and initiative
• Enjoys building relationships
• Loves hospitality and events
• Is comfortable being hands-on
• Takes ownership and gets things done
• Can work independently while remaining highly collaborative

Success In This Role Looks Like

• Function enquiries are responded to promptly and converted effectively
• Events are coordinated seamlessly from enquiry to handover
• Marketing campaigns are delivered on time
• Social channels remain active and engaging
• Venue teams feel supported and informed
• Clients receive an exceptional experience

If you have experience in hospitality, events or venue marketing and are looking for a role where you can genuinely make an impact, we'd love to hear from you.

Apply now or contact Louise at WOW Recruitment for a confidential discussion.

#SCR-louise-anderson