In-House Executive Administration Manager

An exceptional opportunity has opened for a Senior Executive Assistant to step into an Executive Administration Manager position within an established and growing organisation.

Reporting directly to the Chief Operating Officer, you’ll be a trusted right hand, building on your experience while taking on greater scope across administration, reporting and operational coordination.

If you anticipate needs before they’re spoken and bring precision, discretion and confidence to everything you do, this role will place you close to key priorities and decision-making across the organisation.

The Role
Key responsibilities include, but are not limited to:

• Managing executive diaries, correspondence and key priorities
• Coordinating executive and other key meetings, including agendas, papers, minutes and follow-up actions
• Preparing polished reports, presentations, documentation and communications
• Coordinating administrative deadlines and deliverables
• Preparing, collating and submitting operational data and information to relevant external bodies
• Managing recurring reporting and administrative requirements
• Maintaining organised and effective filing, document management and administrative systems
• Designing templates, refining workflows and improving administrative processes
• Leveraging advanced Excel and documentation skills to deliver clarity and insight
• Coordinating information and requirements across internal teams and external service providers
• Ensuring key updates and actions are communicated and followed through
• Providing practical administrative support across the organisation as required

This role will suit someone who is highly organised, proactive and enjoys working collaboratively with others. Strong attention to detail, communication and follow-through will be particularly important, together with the ability to identify priorities and keep the COO appropriately informed.

About You
To be considered, you will have:

• Minimum 5+ years’ experience as an Executive Assistant
• A background gained within legal, Big 4 or large corporate environments
• Strong experience supporting senior executives
• Advanced Microsoft Office skills, particularly Excel
• Exceptional attention to detail and document control capabilities
• Strong written communication and document preparation skills
• Confidence engaging with senior stakeholders
• Sound judgement and discretion
• A proactive and collaborative approach with the ability to work autonomously.

Why This Role Stands Out

• Work side-by-side with the COO with visibility across key organisational priorities
• Enjoy variety across executive, administrative and operational responsibilities
• Have the opportunity to shape systems, processes and workflows
• Join a supportive culture that values people, performance and wellbeing
• Inner-north Brisbane location with easy public transport access
• Subsidised staff parking and an on-site café
• Wellbeing initiatives, team events and staff celebrations
• Additional employee benefits
• Two-week Christmas shutdown period.

Note: This is a permanent full-time, on-site position, with standard business hours of Monday to Friday, 9.00am-5.00pm. Flexibility around start and finish times is available, subject to operational needs and agreement with the COO.

Ready to Step Up?
If you’re a Senior EA ready for your next career move and looking for a varied in-house opportunity working directly with the COO and senior leadership team, we’d love to hear from you.

Apply now or send your CV to georgina@lawstaff.com.au quoting reference EA021026

All applications will be handled with strict confidentiality.

Law Staff | 260 Queen St, Brisbane CBD | (07) 3221 1229
Please note, only shortlisted candidates will be contacted.