Medical Secretary FT Job ID: 2274
- Join a dynamic group practice of Oral and Maxillofacial Surgeons.
- Manage a high-volume phone line and coordinate patient bookings.
- Provide exceptional service to patients and support clinicians.
- FULL TIME HOURS (38 hours per week over 4 days)
- SURGICAL PRACTICE, MELBOURNE CBD
- TEAM ENVIRONMENT
- CLOSE TO ALL FORMS OF PUBLIC TRANSPORT
We are seeking an experienced and highly organised Medical Secretary / Personal Assistant to join a dynamic group practice of Oral and Maxillofacial Surgeons in a modern, purpose-built facility in the heart of Melbourne CBD.
This is an exciting opportunity to become part of a supportive, professional team dedicated to delivering outstanding patient care. The clinic is conveniently located close to all public transport and offers access to on-site amenities including a café and fitness centre.
About the Role:
This position is ideal for a proactive, detail-oriented professional who thrives in a fast-paced environment and enjoys collaborative work. You will play a key role in ensuring the practice runs smoothly day-to-day while providing exceptional service to patients and clinicians.
Key Responsibilities:
- Managing a high-volume phone line with professionalism and efficiency
- Coordinating patient bookings and scheduling appointments
- Supporting consulting sessions and assisting clinicians as required
- Preparing patient accounts and documentation
- Organising theatre and hospital bookings
- Maintaining accurate patient records and digital files
- Working with Xestro medical software system (experience ideal but not essential)
To be successful in this role, you will have:
- Previous experience in a surgical or specialist practice (dental experience also considered)
- Strong computer skills with fast and accurate keyboard ability
- Excellent communication and interpersonal skills
- The ability to multitask and prioritise effectively
- A team-focused attitude with a high level of professionalism
- Reliability, punctuality, and a well-presented appearance
The offer in Brief:
- Permanent full-time position (38 hours per week, across 4 days)
- A modern and well-equipped working environment
- A supportive and collaborative team culture
- The opportunity to build a long-term career in specialist surgical practice
If you are passionate about patient care and looking for a rewarding career move, we would love to hear from you. Please quote reference number 2274 when applying.
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- DOCTORS SECRETARIAL AGENCY
- Visit dsagency.com.au for more listings!
- T: 03 9853 0722
- E: applications@dsagency.com.au
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