Office Manager

SPEEDWAYS FREIGHT SERVICES PTY LTD

Position Title: Office Manager

Employment Type: Full-Time

Address- Pakenham, Victoria 3810, Australia

$80,000 - $90,000 per annum (Plus Superannuation)

About the Role

SPEEDWAYS FREIGHT SERVICES PTY LTD operates a transport and logistics business providing local and interstate freight services across Australia. The business manages a range of transport and administrative activities to support the safe, efficient and reliable movement of freight. As part of its ongoing operations, the business is seeking a Full-time Office Manager to oversee day-to-day office administration, staff coordination, business records, customer and supplier communication, scheduling, invoicing, and general administrative processes. The position will support the smooth and efficient operation of the business while maintaining high standards of organisation, communication, compliance and customer service.

Key Responsibilities

• Oversee daily office operations, coordinating administrative activities, staff resources and business requirements to ensure the efficient functioning of the office.
• Plan, organise and coordinate office procedures and administrative systems, ensuring tasks, schedules and workflow are managed efficiently and within required timeframes.
• Allocate administrative tasks and coordinate office resources, ensuring adequate support is available to meet the business’s operational and customer service requirements.
• Liaise with clients, customers and business stakeholders to determine administrative requirements, provide relevant information and address enquiries, requests and complaints.
• Organise the procurement of office supplies, equipment and services, monitoring requirements and coordinating purchases to support the efficient operation of the business.
• Coordinate meetings, appointments, correspondence and other administrative activities, ensuring information and business requirements are communicated accurately and in a timely manner.
• Liaise with suppliers, contractors and service providers to coordinate office-related services, equipment, maintenance and other administrative requirements.
• Supervise and coordinate office staff, assisting with work allocation, administrative procedures, training requirements and day-to-day staff matters to maintain efficient office operations.
• Maintain accurate business, financial, personnel and administrative records, and prepare reports, statements, correspondence and other documentation relating to business operations.
• Monitor and implement office policies, procedures and administrative practices, ensuring business activities comply with relevant workplace health and safety, regulatory and organisational requirements.

Essential Requirements

• Minimum of 1 year’s relevant experience in fleet management, transport operations, logistics or a similar role.
• Strong knowledge of office administration, business procedures, workflow coordination and daily office operations.
• Experience coordinating administrative staff, office activities, suppliers, appointments and day-to-day business requirements.
• Good understanding of workplace health and safety, administrative procedures, record-keeping and compliance obligations.
• Strong organisational, communication and problem-solving skills.
• Ability to monitor office expenses, supplies, resources and administrative performance to support efficient business operations.

How To Apply

Applicants should submit their resume together with a cover letter outlining their suitability for the position. Only shortlisted applicants will be contacted.