Office Support Administrator & Receptionist
- Be the first point of contact for clients, tenants, contractors and visitors.
- Manage reception, meeting rooms, calls and office correspondence.
- Support the Property, Facilities Management and Project teams with administration.
Are you someone who thrives on creating exceptional workplace experiences?
Do you take pride in running a highly organised office while delivering first-class service to clients, staff and visitors?
We're partnering with a well-established property business to appoint an Office Administrator & Receptionist who will become the face of the Sydney head office and play a key role in supporting multiple business units.
This is far more than a traditional reception role. You'll be the heartbeat of the office, keeping operations running smoothly while supporting property, facilities, projects, accounts, HR and marketing teams.
Based in a premium CBD office, you'll be responsible for creating a welcoming and professional environment while providing administrative support across the business.
No two days will be the same as you coordinate front-of-house operations, manage office facilities and assist a collaborative team across a wide range of business functions.
Key Responsibilities
- Be the first point of contact for clients, tenants, contractors and visitors
- Manage reception, meeting rooms, calls and office correspondence
- Coordinate boardrooms, catering and meeting requirements
- Maintain a professional, organised and welcoming office environment
- Oversee office supplies, kitchen, amenities and workplace presentation
- Support the Property, Facilities Management and Project teams with administration
- Process purchase orders and invoices and assist with workflow management
- Coordinate contractors, vendors and building management
- Assist Accounts and HR with general administration and onboarding
- Support internal events, marketing initiatives and office functions
- Provide general office administration and identify opportunities to improve processes
We're looking for someone who genuinely enjoys supporting people and takes ownership of their workplace.
You'll ideally bring:
- Previous experience in Reception, Office Administration or Office Management
- Experience within property, facilities management or professional services is highly regarded
- Strong organisational skills and the ability to juggle competing priorities
- Excellent communication skills with a professional and friendly approach
- Confidence working with senior stakeholders, clients and external contractors
- Strong Microsoft Office skills
- Experience using Yardi or similar property management software will be highly regarded
- Hospitality or barista experience is a bonus but not essential
What's on Offer
- Join a respected and growing property organisation
- Modern Sydney CBD offices
- Varied role with exposure across multiple business functions
- Supportive and collaborative team culture
- Stable, long-term career opportunity
- Competitive salary package
- Opportunity to become an integral member of a high-performing business
If you're an organised, proactive professional who enjoys creating exceptional workplace experiences and wants to build a long-term career within the property industry, we'd love to hear from you.
Apply now or contact James Hasloch at Talent Web Property for a confidential discussion.
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