Site Administration

Site-based Admin opportunity supporting contractor management, safety compliance and administration.

Your new company

Our client is a leading organisation within the resources sector with a strong focus on health, safety, operational excellence and sustainable practices. An opportunity is available for an experienced Site Administration Assistant to provide key administrative support within their Health, Safety & Security department, with a particular focus on contractor management and compliance.

Your new role

In this position, you will support the administration and governance of contractor management requirements, helping ensure compliance processes and departmental systems are maintained effectively. Your responsibilities will include:

• Preparing and analysing weekly and monthly reports for distribution
• Liaising with external vendors regarding contractor management requirements
• Minute taking and coordinating meeting agendas and preparation
• Managing the Contractor Management mailbox
• Maintaining documents, records and departmental registers
• Conducting desktop audits of external vendor job cards
• Maintaining workflow tools and coordinating end-user access
• Acting as a champion for key team applications and systems
• Providing general administrative support to the wider department
• Participating in and contributing to field leadership activities

What you'll need to succeed

• Previous experience in contractor management, safety administration, site administration or a similar role
• A strong commitment to health, safety, environmental responsibility and sustainable development
• Previous exposure to mining or resources industry systems
• Experience with CMS, Contractor Web Portal, TEMPO, RightCrowd, Documentum and SAP will be highly advantageous
• Strong stakeholder management skills with the ability to build positive relationships with internal teams and external vendors
• The ability to work autonomously within a fast-paced environment while managing competing priorities
• Excellent attention to detail and the ability to complete repetitive tasks accurately
• Strong document control and record-keeping capabilities
• Excellent written and verbal communication skills
• Strong organisational and problem-solving abilities
• A collaborative approach with the ability to work effectively alongside a diverse range of stakeholders

What you'll get in return

This is a great opportunity to join a well-established resources operation and become an integral part of a supportive Health, Safety & Security team. You will gain exposure to contractor management and compliance processes while utilising a range of industry systems and working with both internal stakeholders and external vendors. The role would suit an experienced administrator looking to further develop their site-based experience within the resources sector.

What you need to do now

If you're interested in this role, applications can be submitted via the "apply now" button. Please ensure you are submitting an up-to-date CV. If you have any further questions, please call Jennah Murray 07 4960 1129.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.