Administration & Office Support jobs in Melbourne VIC
542 jobs
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Posted 30d ago
Facility Manager (Parental Leave Contract)
ISS FACILITY MANAGEMENT PTY LTD
Melbourne VIC•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage and coordinate the delivery of all Facilities Management Services within contract scope.
- Overall financial responsibility for the site budgets and accounts including budgeting, rostering, and controlling costs.
- Develop and present regular client reports and ensure compliance and safety across the sites.
Posted 46d ago
Boutique Office Executive
Cartier
Melbourne VIC•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Ensure smooth and efficient boutique operations
- Support compliance and internal processes
- Assist in procurement and maintenance of boutique supplies
Posted 15d ago
Senior Event Activation Officer
City of Greater Geelong
Geelong VIC 3220•Full time
~$109k(Estimated)
KEY POINTS WE FOUND
- Lead the planning and delivery of strategic, high-profile events for Greater Geelong.
- Manage the end-to-end process for the replacement of the City’s Christmas centrepiece for 2028.
- Oversee city-coordinated events and ensure community engagement and satisfaction.
Posted 47d ago
Client Services Coordinator
MinterEllison
Melbourne VIC 3004•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate the Client Services team to ensure first-class service for clients and employees.
- Manage client meeting rooms and workflows using the EMS room booking system.
- Provide administrative support and collaborate with various teams to enhance service offerings.
Posted 9d ago
Administration Officer
Qube
West Melbourne VIC 3003•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide finance and administrative support to the team.
- Manage accounts receivable activities including invoicing and reconciliations.
- Maintain strong customer relationships and resolve billing queries.
Posted 16d ago
Supply Coordinator
SMIGGLE
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Coordinate all aspects of production from data entry to product development.
- Liaise with offshore suppliers to ensure timely deliveries.
- Maintain product lines and resolve delivery issues.
Posted 16d ago
Category Coordinator - 16 Month Parental Leave
PETstock Pty Ltd
South Melbourne VIC 3205•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support the delivery of category strategies and product launches.
- Coordinate promotional activities and maintain accurate product data.
- Prepare and analyse reports to support commercial decision-making.
Posted 24d ago
Senior Operations Analyst
LGT WEALTH MANAGEMENT LIMITED
Melbourne VIC•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Maintain and update client information ensuring accuracy and compliance.
- Respond to internal and external client queries regarding products and services.
- Support initiatives to optimise data management and customer service processes.
Posted 16d ago
Team Executive
Allens Operations Pty Ltd
Melbourne VIC 3004•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide high quality, proactive business support to Partners and senior legal operatives.
- Assist with financial aspects of practice management including billing and client reporting.
- Support Practice Executives with administrative duties and event organisation.
Posted 1d ago
Non-Trade Procurement Sourcing Business Partner - Country Road Group
Country Road Group
Melbourne CBD VIC•Full time
~$120k - $150k(Estimated)
KEY POINTS WE FOUND
- Lead complex sourcing and negotiations across logistics categories.
- Own and evolve logistics category strategy and supplier landscape.
- Build strong partnerships with senior stakeholders to influence commercial decisions.
Posted 1d ago
Procurement Analyst
NEC Corporation
Docklands VIC 3008•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Join NEC Australia as a Procurement Analyst on a 12-month fixed-term contract.
- Drive supplier onboarding and maintain vendor master data integrity.
- Support procurement initiatives and enhance operational efficiency.
Posted 1d ago
Procurement Manager
NBN CO
Melbourne VIC 3004•Full time
~$120k - $150k(Estimated)
KEY POINTS WE FOUND
- Lead the development and execution of category strategies.
- Manage sourcing initiatives from strategy development to supplier transition.
- Build trusted relationships with stakeholders to support informed decision-making.
Posted 1d ago
Commercial Administration Executive
oOh Media
South Melbourne VIC 3205•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Provide administrative support across the contract lifecycle.
- Review contracts and property leasing agreements for commercial partners.
- Coordinate the approval process for renewals and maintain critical documents.
Posted 1d ago
Receptionist
Wintringham
North Melbourne VIC 3051•Part time
~$74k(Estimated)
KEY POINTS WE FOUND
- Manage calls and welcome visitors to the Head Office site.
- Support the People & Culture team with administration and project tasks.
- Prepare training resources and coordinate logistics.
Posted 1d ago
Administration Assistant
Wintringham
Coburg VIC 3058•Part time
~$74k - $75k(Estimated)
KEY POINTS WE FOUND
- Support the residential team with organised administration.
- Act as a receptionist and manage resident billing and payments.
- Provide comprehensive administrative support and ensure timely financial reporting.
Posted 1d ago
General Services Manager
Arcare Aged Care
Point Cook VIC 3030•Full time
~$66k - $68k(Estimated)
KEY POINTS WE FOUND
- Oversee non-clinical services including Catering, Cleaning, Laundry, and Maintenance.
- Manage budgets and resources effectively to ensure cost-effectiveness.
- Lead and supervise non-clinical staff, ensuring proper training and development.
Posted 1d ago
Receptionist
St Michaels Grammar School
St Kilda VIC 3182•Part time
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Serve as the primary point of contact for students, parents, staff and visitors.
- Provide broad administrative and operational support across the School.
- Maintain accurate student attendance records and manage incoming and outgoing communications.
Posted 1d ago
Receptionist
Arcare Aged Care
Point Cook VIC 3030•Full time
~$50k - $60k(Estimated)
KEY POINTS WE FOUND
- Provide a welcoming and professional front-of-house experience for residents, families, and visitors.
- Manage communications and support administrative systems efficiently.
- Assist with scheduling appointments and administrative tasks.
Posted 1d ago
FACILITIES COORDINATOR
Lifestyle Solutions
Melbourne VIC 3000•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate maintenance and repairs across residential and commercial properties.
- Manage service requests and liaise with contractors and stakeholders.
- Maintain accurate records and ensure compliance with contractor requirements.
Posted 1d ago
First Nations Workforce & Development Lead
Austin Health
Heidelberg VIC 3084•Part time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Lead culturally safe recruitment and retention strategies for Aboriginal and Torres Strait Islander staff.
- Support the implementation of the Aboriginal Employment Plan and Cultural Safety Plan.
- Provide mentoring and career development support for Aboriginal and Torres Strait Islander employees.