AMS Department Coordinator
- Support the Head of Asset Management Services and wider team with strategic administrative tasks.
- Manage competing priorities and build relationships with stakeholders in a fast-paced environment.
- Prepare documentation, process invoices, and assist with travel arrangements.
- Grow your property career within a supportive, high-performing Asset Management Services team.
- Prime Perth CBD location, just a short walk from public transport.
- Full-time, permanent opportunity offering long-term career growth.
Who are we looking for?
- 2 plus years’ experience in a similar Administration or Executive Assistant role providing support to a team or senior individual.
- Intermediate to advanced level in Microsoft packages – particularly Word, Outlook, PowerPoint and Excel.
- Diploma in Business Administration or equivalent highly desirable.
- Experience in Canva or equivalent.
- Advanced level in Acrobat Adobe and NitroPro.
- Flexible approach to work with the ability to adapt to a changing environment.
The Role
A great role for an experienced Department Co-ordinator /Administrator to join one of the largest teams in our Perth business. As a Department Coordinator, you will work alongside the Partner, Head of Asset Management Services (AMS) and provide strategic administrative support to the wider team. Key to this role will be your ability to confidently manager a varied workloaf with competing priorities in a professional setting. Build and maintain strong relationships with a diverse range of stakeholders, and thrive in a fast-paced environment.
Key Responsibilities
- Draft, review and prepare correspondence, presentations, and other documentation with minimal instruction.
- Process invoices for sundry fees and reimbursements.
- Perform general administrative duties.
- Assist with travel arrangements.
- Preparing accurate and timely meeting minutes and action items.
- Onboarding and offboarding of AMS employees.
- Diary management for Head of AMS as required.
- Coordinate monthly AMS meetings.
- Assist with the preparation of BD submissions.
About Knight Frank
Knight Frank Australia is part of the world’s largest privately owned property consultancy. We provide transactional and advisory services across commercial property, including office, retail, and industrial assets.
What’s in it for you?
- Enjoy two extra weeks of leave, two wellness days every year, and your birthday off to celebrate your way.
- People first culture with visible, approachable leaders who keep everyone connected through open conversations and regular business updates.
- Drive your career forward with structured six‑monthly check‑ins and the ability to start growth conversations anytime.
- Work smarter with purpose-built property platforms and technology designed to save you time every day.
Important to know
- You must have valid Australian working rights to be considered.
- A police check is required for successful candidates.
- We use AI tools to assist with hiring, but people make the final decisions.
- We are currently NOT accepting candidates via an agency, we have PSA’s in place.
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