Contract Administrator
- Responsible for day-to-day administration of supplier and operational service contracts.
- Prepare and review supplier agreements and administer wholesale customer agreements.
- Coordinate contract renewals, amendments, and monitor performance against obligations.
Contract Administrator
Employer: Pane E Pizzico Pty Ltd as trustee for the Massange Family Trust
Location: Essendon, Melbourne VIC
Employment: Full-time, 38 hours per week
Salary: $90,000–$100,000 per annum plus superannuation
About us
Pane e Pizzico is an established Italian artisan bakery in Melbourne, producing breads, pastries, pizza and other baked goods. Our business development plans include expanding our retail presence and wholesale supply relationships while maintaining the quality and consistency of our products.
We are creating a dedicated Contract Administrator position to support the commercial agreements underpinning our purchasing, supply and operational activities.
About the role
Reporting to the Group Operations Manager, you will take responsibility for the day-to-day administration of supplier, wholesale customer and operational service contracts.
You will work closely with purchasing, accounts and operational staff to review contract terms, coordinate amendments, monitor performance and manage renewals. This position offers an experienced contract professional the opportunity to establish consistent contract administration processes and support the business as it grows.
Key responsibilities
- Prepare, interpret and review supplier agreements for ingredients, packaging, equipment and other business supplies, including pricing, specifications, delivery obligations and payment terms.
- Administer wholesale customer agreements, ensuring that product requirements, supply commitments, delivery arrangements, returns and payment conditions are clearly documented.
- Review requests for changes to prices, quantities, service scope and delivery arrangements, negotiate contract variations within delegated authority, and obtain management approval where required.
- Administer transport, equipment maintenance, cleaning and other operational service agreements, monitoring performance against agreed obligations.
- Maintain a central contract register and complete contract files, including signed agreements, approved variations, correspondence and supporting records.
- Track contract expiry dates, renewal options and notice periods, and coordinate timely reviews, extensions and terminations.
- Work with purchasing and operational staff to identify supply or service failures, document contractual issues and follow up on corrective action.
- Liaise with accounts staff to resolve discrepancies between invoices, agreed contract rates, approved variations and services delivered.
- Coordinate the preparation and review of supply and service agreements required for business expansion.
- Respond to contract enquiries and disputes, explain relevant terms to internal stakeholders, and refer matters requiring legal advice to management and external advisers.
- Prepare reports on contractual commitments, supplier performance, upcoming renewals and matters requiring management attention.
- Develop practical procedures for contract approvals, document control and ongoing monitoring.
Qualifications and experience
- A diploma or higher qualification in business, commerce, contract management, procurement or a related field, or substantial relevant professional experience.
- At least three years of relevant experience in contract administration, including reviewing terms, managing variations and monitoring contractual obligations.
- Demonstrated ability to independently administer multiple contracts and coordinate with suppliers, service providers and internal departments.
- Sound commercial judgement and the ability to identify contractual risks and recommend practical solutions.
- Strong written communication, negotiation, organisation and record-keeping skills.
- Proficiency in Microsoft Excel and electronic document management systems.
Experience in food production, wholesale distribution, hospitality or retail would be advantageous. Applicants with relevant contract administration experience in other industries are also encouraged to apply.
What we offer
- An annual salary of $90,000–$100,000 plus superannuation, based on relevant experience and capability.
- A full-time position with responsibility for a dedicated contract portfolio.
- The opportunity to improve contract administration processes and contribute to business development.
- Induction into our products, supplier arrangements and operational requirements.
How to apply
Please submit your resume and a cover letter outlining your contract administration experience. Include examples of the types of agreements you have managed and your involvement in reviewing terms, negotiating variations and monitoring performance.
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