Administration Clerk
- Coordinate work orders and scheduling, and process invoices, remittances, quotes and estimates.
- Prepare operational reports, manage correspondence and enquiries, and maintain accurate records and compliance checks.
- Provide general administrative support, using Microsoft Office and relevant invoicing and scheduling systems.
Are you an organised, detail-oriented administrator who thrives in a fast-paced environment? Join LD Total and play a key role in keeping our operations running smoothly!
LD Total is a multi-award-winning landscape company specialising in landscape and irrigation design, commercial and residential construction, maintenance and residential lot packages.
With teams across WA, VIC, SA and QLD, we continue to grow through our strong reputation, quality projects, and commitment to our people.
We are seeking a reliable and detail-oriented Administration Clerk to join our team on a casual basis. This role is ideal for someone with strong administrative skills, excellent time management and experience working with invoicing and scheduling systems.
About the Role:
The successful candidate will primarily work Monday to Friday from 9:00am to 2:00pm, with flexibility to provide additional coverage during periods of annual leave and increased operational demand. There is potential for increased hours and future fulltime opportunities for the right candidate. Your key responsibilities will include:
- Coordinate the allocation and scheduling of work orders
- Process invoices, remittances, quotes and estimates using Reckon
- Submit invoices and manage transactions through the DOHW Maintenance Portal
- Prepare and distribute weekly and monthly operational reports
- Liaise with DOHW, clients and site representatives, managing correspondence and enquiries
- Conduct integrity and compliance checks, maintain accurate records and provide general administrative support
Essential Requirements:
- Strong administrative, organisational and time management skills
- Excellent scheduling and workload prioritisation abilities
- Proficiency in Microsoft Office Suite, particularly Excel
- Strong written and verbal communication skills
- Ability to work independently and manage competing priorities
- High attention to detail, accuracy and record-keeping abilities
Desirable:
- Experience using invoicing and accounting software
- Previous experience with Reckon and NetSuite software
- Experience processing invoices, remittances and quotations
Why join LD Total:
- Early finishes and great work/life balance
- Employee Benefits Program
- Get discounts with top retailers
- Employee Assistance program available
If you're an experienced Administrator looking for your next opportunity with a growing national company, we want to hear from you!
Apply now by scrolling down and completing the online application.
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