Coordinator, Events

Position, FT, Fixed- term contract until December 2027
NZD$80,000-$90,000 plus 12% superannuation (Kiwisaver) based on experience.

Based in Wellington, we are seeking an experienced and organised person to join our highly professional Events team on a fixed-term contract until December 2027.

The Coordinator, Events provides organisational, administrative and delivery support for a range of College events with the overall aim of ensuring that ACEM delivers a premium delegate experience before, during and after every event.

This is a pivotal, hands-on role in the delivery of the College’s two main annual events, the Annual Scientific Meeting and the College Ceremony, and also involves coordinating other College events such as Conferences, online events and webinars.

Working as an integral part of the College’s Melbourne-based events team the main responsibilities include:

• liaising with Professional Conference Organisers, venues, contractors, suppliers and organizing committees;
• being a part of the on-site events team ensuring that everything operates smoothly;
• managing event budgets, sponsorship and trade exhibits;
• supporting program development, conference websites and apps, accommodation and venue negotiations, and invited speakers;
• maintaining the College’s events procedures, templates and guidelines;
• preparing reports for committees and the Board;
• coordinating volunteers.

Skills and Attributes

The successful applicant will have proven Events Management experience, and demonstrated high-level experience delivering online events and webinars (using EventsAir, OnAir, Zoom, Microsoft Teams).

Also required are exceptional organization, prioritization and attention to detail, and the ability to coordinate multiple events concurrently whilst working towards strict deadlines.

You must be available to travel to Australia to attend events, especially in late November 2026 to our premier member event in Perth. We are excited that our 2027 event is being held in Auckland and this role will play a key role in that event’s success.

Applications will be assessed for shortlisting as they are received so don’t hesitate to Apply Now! Please note that the application deadline for this role is 9am on 19 October.

To apply, please read the Application Process section of ‘Working with Us’ and apply via the button above.

If you have any further questions about the role, please contact People, Culture and Experience via email at recruitment@acem.org.au.

Application Disclaimer:

Please note that we only advertise vacancies on the following platforms: ACEM.org.au, acem.elmotalent.com.au/careers, Seek, EthicalJobs, and Do Good Jobs. To ensure your application is considered, please apply only through the platforms listed above.

ACEM acknowledges and pays respect to the Traditional Custodians of the lands across Australia on which our members live and work, and to their Elders, past and present. We pay respect to the Wurundjeri people of the Kulin Nation as the Traditional Custodians of the unceded land on which ACEM's office stands.

ACEM acknowledges Māori as tangata whenua and Te Tiriti o Waitangi partners in Aotearoa New Zealand.

Everyone is welcome: ACEM is dedicated to fostering a diverse, equitable and inclusive environment that welcomes people with all physical and cognitive abilities and all neuroprocessing patterns, as well as individuals from all racial, ethnic, linguistic and national backgrounds, and with all sexualities, gender identities, ages, religions and educational and socioeconomic statuses.