Project Support Officer - AO3
- Provide high-level administrative support to project managers and team members.
- Assist with procurement documentation and contract administration.
- Ensure compliance with departmental policies and governance obligations.
12-month Temporary Contract with the Queensland Government | Gold Coast
Your new company
This is an opportunity to join a large Queensland Government department responsible for the delivery and management of critical transport infrastructure. You will be joining a specialist team supporting projects focused on the safe and efficient operation of Queenslands road network.
Your new role
The purpose of the Project Support Officer is to provide high-level support services to project managers and team members on the road infrastructure projects. You will provide administrative and project support to enhance the timely and effective delivery of project/s, ensuring compliance with appropriate legislation, organisational policies and procedures.Some of your responsibilities will include:
- Provide high level administrative support to project managers and team members, including coordinating team meetings, taking and distributing minutes, preparing documents and reports, establishing and maintaining spreadsheets and registers and providing timely information, updates and presentations as required
- Project support for financial approval documentation, contract administration systems and procurement related activities. Including preparation of procurement documentation, liaising with external parties and assisting with tender processes in alignment with the departmental procurement business and governance framework.
- Ensure infrastructure project documentation is accurately compiled, tracked and recorded, and follows up to ensure timely delivery and approvals within set timeframes.
- Provide administrative support to various Project Managers to ensure tasks are completed within specified deadlines.
- Ensure operational practices and standards of service and performance comply with departmental and regional policies, legislation (incl. WH&S), and governance obligations.
What you'll need to succeed
- Previous experience providing project support or high-level administration within a complex environment
- Strong Microsoft 365 skills, particularly Word, Excel and PowerPoint
- Experience preparing and maintaining project documentation, spreadsheets, registers and reports
- Exposure to procurement, finance or contract administration, ideally within an infrastructure or project environment
- Strong organisation and time management skills with the ability to manage competing deadlines
- Excellent written and verbal communication skills
- Strong stakeholder engagement skills across internal and external parties
- High attention to detail and the ability to maintain accurate documentation
- A current C Class driving licence
What you'll get in return
- 12-month contract with a Queensland Government department
- Central Gold Coast location
- Above average hourly rate
What you need to do now
If you're interested in this role, click 'apply now' or forward an up-to-date copy of your CV to Georgia.Langdon@hays.com.au.If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.#3024595
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