Contract Administrator

About Us

Alioth Trail Pty Ltd is a premier destination for tabletop games, toys, and collectables in Melbourne's north-east. We are part of Australia's largest retail group of tabletop gaming stores - a trusted name in the hobby community since 2006. We are passionate about bringing people together through the joy of gaming.

We are now seeking a dedicated Contract Administrator to join our team and support the operational backbone of our growing business.

The Role

This is a hands-on administrative role for someone who thrives on organisation and detail. You will be responsible for managing the store's commercial agreements, supplier documentation, and compliance records, ensuring our contractual obligations are met and our administrative processes run smoothly.

You will work closely with the Store Manager and the broader retail group support team, acting as the central point for all contract-related matters at store level.

Job Duties

• Draft, review, and maintain agreements for tabletop games, toys, and collectables.
• Coordinate orders and delivery schedules with suppliers, resolving documentation discrepancies.
• Manage the store lease, track key dates, and liaise with the landlord on maintenance and compliance matters.
• Prepare and manage hire agreements and partnership contracts for in-store events and pop-ups.
• Maintain employment, casual staff, and contractor agreements in compliance with HR policies and Fair Work requirements.
• Track renewals, expiries, and payment milestones across all contracts, alerting stakeholders in advance.
• Maintain organised digital and physical records for all contracts and compliance documents, and identify opportunities to streamline processes.

Requirements

- 3+ years of experience as a contract administrator or a similar role (retail or commercial sector preferred).

- Strong understanding of contract law principles and commercial documentation.

- Excellent organisational skills with the ability to manage multiple contracts and deadlines simultaneously.

- High attention to detail and accuracy in document preparation and record-keeping.

- Strong written and verbal communication skills, with the ability to liaise professionally with internal and external stakeholders.

- Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and experience with document management systems.

- A proactive and problem-solving mindset, with the ability to work independently and as part of a team.

We celebrate diversity and are committed to creating an inclusive environment for all employees.