Business Coordinator

Job description

Business Support Coordinator

Job Location: Osborne Shipyard Adelaide – We offer a range of flexible working arrangements, such as a 9-day fortnight.

Who we are:

Join BAE Systems (BAES) and you'll be part of something bigger. As a valued member of our global colleague network, you'll bring your unique skills and perspectives to help pioneer progress and protect what matters most. You'll be trusted to play your part in delivering the advanced, technology-led defence, aerospace and security solutions of tomorrow - shaping a safer future, for all of us.

From the depths of the ocean, to the far reaches of space - there's no limit to where a career at BAE Systems could take you.

Role Description:

Are you a highly organised professional who thrives in a fast-paced environment and enjoys supporting senior leaders to achieve business outcomes? We are seeking an experienced Business Coordinator to play a pivotal role in supporting the Head of Project Management - Combat Systems and broader leadership team, ensuring the smooth and effective operation of a dynamic and growing business.

This is a varied and rewarding position where you will act as a trusted business partner, delivering high-level administrative support while coordinating key business activities, leadership meetings, travel arrangements, governance processes, events, and stakeholder engagement initiatives. Your ability to anticipate needs, manage competing priorities, and maintain the highest levels of professionalism and confidentiality will be critical to your success.

Core Duties:

• Provide comprehensive executive support, including calendar and inbox management, meeting coordination, document preparation, and stakeholder communications.
• Coordinate internal and external meetings, workshops, conferences, and leadership events, including logistics, catering, site access, agendas, minutes, and action tracking.
• Support governance activities through the maintenance of systems, registers, records, and reporting requirements.
• Arrange domestic and international travel in accordance with company policies.
• Plan and coordinate team-wide events and activities that enhance engagement and collaboration.
• Continuously identify and implement process improvements to drive operational efficiency
• Raise purchase orders, process invoices and reconcile credit cards in line with company policy
• Assist with on-boarding and off-boarding activities for project staff
• Provide ad hoc business support as required

About You:

• Significant experience in a business coordination, executive assistant, or senior administrative support role.
• Exceptional organisational and time management skills with the ability to manage multiple priorities and deadlines.
• Strong attention to detail and a proactive, solutions-focused approach.
• Excellent written and verbal communication skills, with confidence engaging stakeholders at all levels.
• Ability to maintain discretion and handle confidential information.
• Strong stakeholder management skills and a collaborative approach to working across teams.
• Experience supporting governance processes, reporting, and business operations would be highly regarded.
• Computer literacy with intermediate knowledge of MS Suite along with SharePoint and Concur (desirable)
• As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances

Why BAE Systems?

Here you'll build a career with purpose and limitless possibilities. With lifelong learning and meaningful work - this is a place where you can grow your career with confidence and be empowered to be your best. You'll be recognised for your contribution and enjoy rewards tailored to what's most important to you and your family - support for your financial and personal wellbeing, as well as a balanced lifestyle. In an environment embracing sustainable ways of working and with a strong sense of shared purpose, our supportive culture is a place you can feel you belong and proud of the difference you make.

A place where everyone can thrive

We're committed to building an inclusive workplace where everyone feels valued and supported. We know that a diversity of backgrounds, perspectives and experiences strengthens our teams and is vital to the work we do.

We support our veteran community through VetNet Australia, along with initiatives such as Reserve Service Leave, a Veteran Mentoring Program, and partner-supported programs.

We welcome applications from all candidates and strongly encourage Aboriginal and Torres Strait Islander peoples to apply.

We are proud to be recognised as an employer of choice for women by WORK180 and recipients of the Benchmarcx Top Employer for Candidate Experience Excellence 2026. As members of the Circle Back Initiative, we commit to responding to every applicant.

If you require any reasonable adjustments during the recruitment process, please contact our recruitment team to discuss the support you may need. You can also connect with us via Careers and Employment.

Security statement

Please note, as a defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain one. Further information regarding security clearances.

International Traffic in Arms Regulations (ITAR) are applicable and as such, your nationality may be a factor in determining your suitability for this role. Please visit this webpage for more information