Administration Coordinator

Immediate start is available for an Administrator Coordinator, located at the southern end of Sunshine Coast.

Your new company
Hays is proud to be partnering with a growing and innovative Sunshine Coast organisation operating within the construction services sector. Renowned for delivering specialised solutions that support building and renovation projects, the business has established a strong reputation for quality, reliability, and exceptional customer service.Due to continued growth, an exciting opportunity has become available for an experienced and organised Administration Coordinator to join their close-knit team.

Your new role
As the Administration Coordinator, you will play a pivotal role in supporting the day-to-day operations of the business and ensuring everything runs smoothly behind the scenes. This is a diverse and fast-paced position suited to someone who thrives in a busy environment and enjoys coordinating multiple priorities.Key responsibilities will include:

• Managing incoming and outgoing phone enquiries professionally
• Email management, overseeing and managing a busy inbox, always ensuring prompt replies and follow-up to customers.
• Coordinating appointments, bookings and job schedules
• Maintaining accurate records and performing high-volume data entry
• Liaising with customers, suppliers and internal stakeholders to ensure seamless communication
• Providing administrative support across the wider team
• Assisting with workflow coordination and daily office administration
• Following established systems and procedures to maintain operational efficiency and consistency
• Supporting the smooth delivery of operational and customer service activities

What you'll need to succeed

• Experience working within a trade, construction, maintenance or service-based business is highly desirable.
• Previous experience working within a busy office environment
• Strong scheduling, coordination and time management skills
• Excellent customer service and stakeholder engagement abilities
• High attention to detail with exceptional organisational skills
• A proactive, solutions-focused mindset with the ability to manage competing priorities
• Confidence working across multiple systems and following established processes

What you'll get in return

• Competitive salary package on offer
• Permanent full-time opportunity
• Monday to Friday position with early start and finish times, allowing for greater work-life balance.
• Join a growing and successful Sunshine Coast business
• Supportive, collaborative, and welcoming team culture
• Varied and engaging role where no two days are the same
• Work within a business that values initiative, teamwork, and exceptional customer service
• Long-term career opportunities within a stable and expanding organisation

What you need to do now
If you're a highly organised Administrator who enjoys working in a fast-paced environment and takes pride in delivering exceptional support, click 'Apply Now' to submit your application.
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