Office Manager
- Coordinate office services and manage administrative systems.
- Supervise staff performance and ensure compliance with procedures.
- Liaise with stakeholders to maintain efficient business operations.
About the Role
The Office Manager will be responsible for coordinating office services, managing administrative systems, allocating resources, supervising staff performance and ensuring that office procedures are followed. The successful candidate will work closely with management and internal and external stakeholders to maintain efficient business operations and support the achievement of organisational objectives.
Key Duties and Responsibilities
Your primary duties will include, but are not limited to:
- Contribute to the planning and review of office services and establish priorities and standards for administrative operations.
- Allocate human resources, office space and equipment to meet operational requirements.
- Assign work to staff, monitor performance and ensure that operational targets and service standards are achieved.
- Manage office records, accounts, administrative systems and related business documentation.
- Liaise with internal and external professionals to coordinate office activities and resolve administrative issues.
- Ensure office equipment and supplies are maintained, monitored and replenished as required.
- Ensure compliance with workplace health and safety requirements, company policies and relevant procedures.
- Coordinate personnel activities, including recruitment, staff promotions, performance management, payroll, training and supervision.
- Maintain accurate and up-to-date office records, filing systems, databases and administrative registers.
- Prepare reports, correspondence and other documentation required by management.
- Assist in developing and implementing business processes and office procedures to improve operational efficiency.
- Communicate office policies and procedures to staff and monitor compliance.
- Monitor administrative workflows and identify opportunities to improve office coordination and resource utilisation.
- Perform other reasonable duties as directed by the Director in accordance with business requirements.
Skills and Experience
The ideal candidate will demonstrate:
- Experience in office management, business administration or a similar administrative role.
- Strong organisational and time-management skills.
- Experience coordinating staff, allocating resources and monitoring work performance.
- Proficiency in maintaining records, databases, filing systems and business documentation.
- Strong written and verbal communication skills.
- The ability to liaise effectively with management, employees and external stakeholders.
- Knowledge of office procedures, workplace policies and administrative compliance requirements.
- Good problem-solving skills and the ability to manage competing priorities.
Relevant qualifications or practical experience in office management, business administration or a related field will be highly regarded.
Employment Conditions
- Permanent, full-time employment.
- Ordinary working hours of 38 hours per week.
- Employment conditions in accordance with applicable Australian workplace laws and the National Employment Standards.
- The successful applicant will be required to comply with company policies and procedures.
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