- Provide high-level administrative support to Partners, including diary, meeting, travel, correspondence and document management.
- Coordinate client communications, invoicing, ASIC administration and corporate records for an accounting team.
- Improve administrative processes and maintain accurate information using Microsoft Office and practice management systems.
Job details
Location: Australia Job Type: Permanent Discipline: Accounting
Reference: 1709723 Posted: 3 days ago
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Job description
Personal Assistant | Accounting & Professional Services
South Melbourne | Full-Time | $90,000 + Super
Are you an experienced Personal Assistant with a background in accounting or professional services? Do you thrive in a fast-paced environment where no two days are the same? If you're highly organised, proactive, and enjoy supporting senior professionals while building strong client relationships, we'd love to hear from you.
We're seeking a motivated Personal Assistant to provide high-level administrative support to Partners and the wider accounting team. This is a fantastic opportunity to join a collaborative and professional firm where your contribution will be valued and your career can continue to grow.
About the Role
As the Personal Assistant, you'll play a pivotal role in ensuring the smooth day-to-day running of the office by providing comprehensive support across administration, client engagement, invoicing, and corporate compliance.
Key responsibilities include:
- Managing Partner diaries, calendars, meetings, and travel arrangements
- Preparing and formatting correspondence, reports, presentations, and engagement letters
- Acting as a key point of contact for clients and internal stakeholders
- Preparing and issuing invoices while assisting with billing administration
- Managing ASIC-related administration, including company changes, annual reviews, and new entity registrations
- Maintaining corporate registers and accurate client records
- Supporting the wider team with administrative coordination and document management
- Using internal systems, including Kloud Connect, to maintain accurate records and documentation
- Identifying opportunities to improve administrative processes and team efficiency
About You
To be successful in this role, you'll have previous experience working as a Personal Assistant, Executive Assistant, or Senior Administrator within an accounting or professional services firm.
You'll also have:
- Previous experience in an accounting or professional services environment (essential)
- Experience with ASIC requirements, company changes, annual reviews, and business registrations
- Excellent organisational and time management skills
- Strong written and verbal communication skills
- High attention to detail and a commitment to accuracy
- A proactive approach with the ability to work autonomously
- Confidence supporting senior stakeholders and liaising with clients
- Advanced Microsoft Office skills, including Word, Excel, Outlook, and PowerPoint
- Experience using practice management systems (Kloud Connect experience is highly regarded but not essential)
What's on Offer?
- Salary of $90,000 + Super
- A supportive, collaborative, and high-performing team environment
- Exposure to a diverse client portfolio and varied work
- Opportunities for ongoing learning, development, and career progression
- Modern offices located in South Melbourne
- A positive culture that values initiative, accountability, teamwork, and a sense of humour
If you're an experienced Personal Assistant looking to join a respected accounting firm where your skills will be recognised and valued, we'd love to hear from you.
Apply today and take the next step in your career.
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