Project Administrator

Position: Project Administrator

Position Type: Full Time

Salary: 75,000 - $90,000

Employer Name: ACECOM NT PTY LTD - t/a Acecom NT

A.B.N. 29 631 325 678

Job Location: 20 Jessop Cres, Berrimah, NT, 0828, AUSTRALIA

Advertising Period: 28 days - 1 Oct 2026 > 29 Oct 2026

Summary

Our client Acecom NT is seeking to add a Project Administrator to its established Northern Territory operations. With more than 25 years of industry experience, a workforce of over 50 employees and extensive delivery across metropolitan and remote areas, Acecom provides end-to-end ICT, communications and system solutions while maintaining a strong focus on safety, quality, reliability and successful project outcomes.

The typical job responsibilities will include, but are not limited to the following:

• Provide day-to-day administrative support across multiple ICT, communications and system delivery projects.

• Maintain project documentation, records, registers, correspondence and other administrative information throughout each project lifecycle.

• Assist Project Managers with scheduling, coordination, reporting and monitoring of project activities and milestones.

• Prepare, review and distribute project reports, submissions, meeting records and supporting documentation.

• Coordinate project communications between internal teams, clients, contractors, suppliers and other relevant stakeholders.

• Respond to project enquiries and assist in resolving administrative issues affecting project delivery.

• Monitor project documentation to ensure required information, approvals and supporting records remain current and complete.

• Assist with the preparation and administration of project variations, work orders and related documentation.

• Collect, compile and analyse project information to support progress reporting and management decision-making.

• Track project actions, deadlines, deliverables and outstanding requirements to support timely completion of works.

• Support procurement and supplier coordination by maintaining purchase, delivery and project-related administrative records.

• Liaise with contractors and project personnel regarding documentation, scheduling, variations and administrative requirements.

• Assist senior management and Project Managers with information required for operational and project-related decisions.

• Maintain organised electronic and physical project files in accordance with company procedures and compliance requirements.

• Support efficient project administration across metropolitan and remote Northern Territory works and service locations.

Applicants must meet the following minimum requirements to be considered for the role:

• AQF Diploma, Advanced Diploma or Associate Degree in business, project administration or another closely relevant discipline.

• A minimum of 12 months' recent, directly relevant experience in a Project Administrator or closely comparable role.

• Demonstrated experience maintaining project documentation, registers, correspondence, reports and other administrative records accurately and efficiently.

• Strong organisational skills with the ability to coordinate multiple project activities, deadlines, priorities and stakeholder requirements simultaneously.

• Demonstrated ability to communicate professionally with Project Managers, clients, contractors, suppliers and other internal and external stakeholders.

• Experience assisting with project reporting, variations, work orders, procurement documentation and administrative follow-up activities.

• Strong computer literacy and demonstrated ability to use common business, document management and project administration software.

• Ability to work accurately, independently and collaboratively while maintaining confidentiality, attention to detail and established company procedures.

Due to the volume of applicants, only those meeting the minimum standards will be considered and only successful applicants will be contacted. Thank you for your interest in the role.