Administration & Office Support jobs in Melbourne VIC
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Posted 6d ago
Receptionist & Administration Assistant
Barry Nilsson
Melbourne VIC•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Manage reception and front-of-house services
- Provide administrative support across the office
- Collaborate with team members to ensure a professional experience
Posted 6d ago
Shared Services Lead, VIC/ SA
Stantec
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Manage the Shared Services team in Melbourne and Adelaide offices.
- Oversee office management and administrative operations to ensure efficiency and safety.
- Coordinate initiatives and events that promote a positive office culture.
Expiring in 3d
Property & Grounds Manager
Whitefriars College
Donvale VIC 3111•Full time
~$80k - $100k(Estimated)
KEY POINTS WE FOUND
- Manage the maintenance and presentation of College buildings and grounds.
- Coordinate contractors and external service providers for facility improvement projects.
- Support compliance and workplace health and safety requirements.
Posted 7d ago
Senior Administrator
Astrum Recruitment
Braeside VIC 3195•Full time
~$70k - $90k(Estimated)
KEY POINTS WE FOUND
- Coordinate service and maintenance jobs for field technicians.
- Maintain databases to keep job information up to date.
- Provide support to field staff with job requirements and specifications.
Posted 7d ago
Facilities Manager - Community Hospitals & Small Sites
Monash Health
Clayton VIC 3168•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Oversee Facilities Management services at Monash Health’s healthcare facilities.
- Ensure operational efficiency and high-quality environment for patients, staff, and visitors.
- Manage maintenance, functionality, and aesthetic upkeep of buildings and site infrastructure.
Posted 7d ago
Administrative Officer - Diabetes
Monash Health
Clayton VIC 3168•Part time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide courteous and professional reception service
- Facilitate the management of diabetes clinics
- Support the wider Diabetes team as required
Posted 28d ago
Client Support
O'Brien Electrical and Plumbing
Rowville VIC 3178•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Efficient management of projects and daily communications.
- Act as the key link between on-site and office teams.
- Coordinate scheduling and allocation of resources for jobs.
+60d ago
Operations Specialist
Pyramid Global Technologies
Melbourne VIC 3004•Full time
~$76k - $151k(Estimated)
KEY POINTS WE FOUND
- Manage and support key procurement systems such as Ariba, SAP Fieldglass, and S/4HANA.
- Identify opportunities to enhance user experience and drive efficiency in procurement processes.
- Develop and maintain training materials and ensure operational compliance with procurement policies.
+60d ago
Operations Manager
Wilson Security
Melbourne VIC 3004•Full time
~$90k - $120k(Estimated)
KEY POINTS WE FOUND
- Oversee day-to-day performance and operational excellence of assigned sites and teams.
- Act as the primary contact for key clients, managing issue resolution and service improvements.
- Deliver contracted services within budget and agreed timeframes.
+60d ago
OPERATIONS AND BUSINESS SUPPORT COORDINATOR
TwoScots Recruitment
Keysborough VIC 3173•Full time
~$75k - $85k(Estimated)
KEY POINTS WE FOUND
- Support day-to-day operations of the Melbourne office
- Coordinate jobs, schedules, and client documentation
- Provide general administrative support to the wider Melbourne team
+60d ago
Team Assistant | Leading Financial Services Firm
Assistant Sydney
Melbourne VIC 3004•Full time
~$83k - $100k(Estimated)
KEY POINTS WE FOUND
- Provide executive-level support and assist the broader team.
- Oversee day-to-day office operations and coordinate travel arrangements.
- Manage expenses, reporting, and provide administrative support.
+60d ago
Private Wealth Team Assistant
Anton Murray Consulting
Melbourne VIC 3004•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Support a high-performing advisory team in Private Wealth Management.
- Assist with financial advice preparation and client communications.
- Ensure compliance and administrative efficiency.
Posted 45d ago
Campus Office Administrator | Melton VIC
OneSchool Global
Melton VIC 3337•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide executive and administrative support to the Campus Principal.
- Manage academic administration and compliance with school policies.
- Serve as the first point of contact for visitors and maintain office systems.
+60d ago
Business Support Officer
Fruition Recruitment
Geelong VIC 3220•Full time
~$80k(Estimated)
KEY POINTS WE FOUND
- Provide broad administrative and operational support across the organisation.
- Maintain accurate business and customer records, prepare reports and correspondence.
- Assist with invoicing, purchasing, and support supplier administration.
+60d ago
GSK 12 Month Internship - Marketing (Australia)
GSK
Abbotsford VIC 3067•Full time
~$60k - $70k(Estimated)
KEY POINTS WE FOUND
- 12-month full-time internship in Marketing at GSK
- Opportunity to work on live projects and develop skills
- Must be available from January 2027 to January 2028
+60d ago
WORKFORCE PLANNER
TwoScots Recruitment
Essendon VIC 3040•Casual/Holiday
~$65k - $67k(Estimated)
KEY POINTS WE FOUND
- Immediate start for an ongoing temp opportunity
- Management and maintenance of rosters
- Providing customer service to a high volume of field workers
+60d ago
Advisor Team Assistant – Private Wealth
Anton Murray Consulting
Melbourne VIC 3004•Full time
~$70k - $98k(Estimated)
KEY POINTS WE FOUND
- Support a team of senior investment advisers in a client-focused environment.
- Manage client queries and assist with onboarding and account maintenance processes.
- Coordinate administrative tasks and ensure seamless execution of client instructions.
Posted 44d ago
Administrator
Link Group
Docklands VIC 3008•Full time
~$60k - $80k(Estimated)
KEY POINTS WE FOUND
- Responsible for superannuation and administration activities.
- Process and peer review administration items such as payment processing and account updates.
- Collaborate with team members to ensure service standards are met.
+60d ago
Facilities Management Analyst/Administrator
Skilled Jobs Australia
Port Melbourne VIC 3207•Full time
~$70k - $80k(Estimated)
KEY POINTS WE FOUND
- Provide facilities management helpdesk services within the National Operations Control Centre (NOCC) team.
- Analyse, manage, and organise information and data for operational accounts.
- Liaise with contractors and clients to ensure compliance and effective service delivery.
+60d ago
Contracts Administrator
Skilled Jobs Australia
Cheltenham VIC 3192•Full time
~$79k - $85k(Estimated)
KEY POINTS WE FOUND
- Prepare and review contracts and variations.
- Manage project-related paperwork and respond to inquiries.
- Advise senior management and prepare reports.