Contract Administrator

About the Role

We are seeking an experienced and detail-oriented Contract Administrator to coordinate and administer property-related contracts across our real estate operations, ensuring contractual obligations are properly documented, monitored and fulfilled.

Working closely with property owners, buyers, sellers, tenants, real estate agents, legal representatives and other external stakeholders, you will oversee the contract administration process, coordinate contractual variations and renewals, address contract-related enquiries, and help ensure that all contractual arrangements comply with relevant legislation and business requirements.

Key Responsibilities

1. Prepare, review and administer contracts relating to property sales, purchases, leasing, and property management services, ensuring contractual terms, conditions, and obligations are accurately documented and understood by all relevant parties.

2. Coordinate the negotiation, review and execution of contractual terms with property owners, buyers, sellers, tenants, real estate agents, suppliers, and other stakeholders, and facilitate amendments and variations where required.

3. Manage contract documentation and associated administrative processes, including maintaining contract registers, preparing correspondence, tracking contractual milestones, monitoring expiry dates, and coordinating contract renewals and updates.

4. Respond to contract-related enquiries, identify and resolve contractual issues, and liaise with relevant stakeholders to clarify contractual obligations, address disputes, and facilitate timely resolution of outstanding matters.

5. Monitor contractual performance and compliance throughout the contract lifecycle, identify potential risks arising from contractual terms, obligations or changes, and report significant issues to management with appropriate recommendations.

6. Interpret and communicate contract terms, conditions, and compliance requirements to relevant stakeholders, ensure property transactions and management arrangements are conducted in accordance with applicable legislation, regulatory requirements, and company policies.

7. Keep abreast of changes to relevant property legislation, regulations, and contractual requirements, and coordinate with legal professionals and relevant departments, as directed by management, to review and update contractual arrangements where necessary.

8. Establish and maintain effective working relationships with property owners, real estate agents, tenants, suppliers, legal representatives, and other business partners to facilitate contract negotiations, minimise contractual risks, and support the effective delivery of real estate services.

Requirements

1. Diploma or higher qualifications in Business, Law or a related discipline, or five years of equivalent relevant professional experience.

2. Demonstrated experience in contract administration, or a similar role.

3. Sound understanding of contract administration principles, including contract review, negotiation, variations, renewals, documentation, and compliance monitoring.

4. Excellent written and verbal communication, negotiation, and interpersonal skills, with the ability to liaise effectively with a diverse range of internal and external stakeholders.

5. Strong organisational and time management skills, exceptional attention to detail, and the ability to manage multiple contracts, competing priorities and deadlines independently.

6. Proficiency in Microsoft Office applications and confidence in using digital systems to maintain contract records, manage documentation, and monitor contractual obligations.

If you are a proactive and organised professional with a solid understanding of contract administration and an interest in the real estate industry, we would love to hear from you. Please submit your lastest resume to *****************