Front of House Administration Assistant
- Provide end-to-end administrative support across finance, project coordination, and office management.
- Manage incoming and outgoing correspondence, maintain accurate records, and process invoices.
- Assist project managers and operational teams with various administrative tasks.
Join a great team in a front-of-house administration role where you can provide support to the broader team.
Your new company
Join a well-established South Australian organisation operating across multiple project sites, recognised for its commitment to quality, safety and operational excellence. With a collaborative and supportive culture, this business plays an important role in delivering large-scale projects and is seeking an organised Front of House Administration Assistant to support its busy office and project teams.Your new role
Reporting to the wider administration and project team, you will be responsible for providing end-to-end administrative support across finance, project coordination, office management and reporting functions. This is a varied role requiring strong attention to detail, excellent organisational skills and the ability to manage competing priorities.Key responsibilities will include:
- Monitoring and managing incoming and outgoing correspondence and maintaining accurate records.
- Processing and cost coding invoices, dockets and project documentation.
- Reconciling creditor statements and supporting accounts administration activities.
- Collecting, tracking and maintaining daily project reporting documentation.
- Entering and importing project cost and labour information into internal systems.
- Following up outstanding documentation with project managers and site teams.
- Preparing, filing and maintaining accurate electronic and hard copy records.
- Answering and directing incoming telephone calls and general enquiries.
- Ordering office supplies and assisting with the smooth operation of the office.
- Updating internal systems, documentation, organisational charts and staff records.
- Assisting with KPI reporting and the collation of safety and environmental information.
- Providing administrative support to project managers and operational teams.
- Coordinating staff events and assisting with internal team initiatives.
What you'll need to succeed
You will demonstrate:
- Previous experience in a Reception, Project Administrator or Office Administrator position.
- Strong data entry and document management skills.
- Experience processing invoices, reconciliations or financial administration tasks.
- High level attention to detail and accuracy.
- Strong organisational skills with the ability to prioritise a busy workload.
- Confident communication skills and a professional telephone manner.
- Intermediate Microsoft Office skills, including Word and Excel.
- The ability to work collaboratively within a fast-paced team environment.
- Experience working within construction, civil, engineering or project-based environments will be highly regarded.
What you'll get in return
Permanent full-time opportunity.Diverse and varied administration role.Supportive and collaborative team culture.Exposure to project, finance and operational administration.Modern office environment with long-term career opportunities.Competitive salary package based on experience.What you need to do now
If you're interested in this role, click 'apply now' to forward an up-to-date copy of your CV, or call us now.
If this job isn't quite right for you, but you are looking for a new position, please contact us for a confidential discussion about your career.
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