Event Coordinator
- Coordinate operational details for corporate events
- Manage supplier relationships and event logistics
- Support budget tracking and post-event reporting
The Company:
This fantastic mid sized events agency is known for delivering high-quality corporate conferences, incentives and events. They work across a diverse portfolio of clients and provide an end-to-end service for their clients. They are looking for an Event Coordinator to join their team in their North Sydney office.
Position Terms:
- Full-Time, Permanent Role
- Working 4 days in the office, located in North Sydney
- Salary: $70,000 - $80,000 plus super
- Travel will be required for event delivery
The Role:
Reporting to the Event Director, the Event Coordinator will own the operational detail of each event, working closely with the Event Manager and Event Director.
Key Responsibilities include;
- Supplier coordination (caterers, AV, transport, entertainment, etc.)
- Supporting run sheet development and management
- On-site delivery support, including setup, troubleshooting and pack-down
- Managing registration platforms (Cvent)
- Tracking RSVPs, dietary requirements, accommodation and travel bookings
- Delegate communications (confirmations, updates, day-of logistics, etc.)
- Supporting budget tracking against supplier invoices and quotes
- Post-event reporting
- Maintaining project trackers (Asana) and shared files (Dropbox)
- Liaising directly with suppliers and select client contacts
The Candidate:
The successful candidate will have previous experience working within the events industry, ideally within conferences and corporate events. Excellent communication and administration skills are essential for this role.
- Exceptional attention to detail
- Comfortable taking direction, but proactive about flagging issues
- Prior experience with Cvent or a comparable registration platform is highly desirable
- Experience with Asana, Slack, or Microsoft Teams is highly desirable
- Ability to travel for event delivery when required.
- Ability to work from the office 4 days a week (located in North Sydney)
For more information regarding event positions follow us on LinkedIn and/or Facebook at Apex Event Recruitment
If this role doesn't fit but if you are interested in Events positions in Australia, then please register your resume through our website: www.apexeventrecruitment.com.au
Please note that this role will be subject to background checks and you must have the right to live and work in this location to apply for this job.
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