Executive Coordinator
- Provide high-level executive support including diary management and meeting coordination.
- Prepare and edit correspondence, reports, and formal documentation.
- Coordinate travel, procurement, and office resources.
- $52.70 Per Hour Plus Super
- CBD Location
- 3-4 Month Opportunity - Full Time Hours
An exciting opportunity is available for an experienced Executive Coordinator to provide high-level executive and business support within a purpose-driven public sector environment focused on improving community health and wellbeing.
Reporting directly to a senior Director, you will play a key role in coordinating executive activities, supporting effective decision-making and ensuring the smooth day-to-day operation of a busy division.
You will work closely with senior leaders, colleagues, government stakeholders and external partners, handling sensitive information with professionalism and maintaining a high standard of service.
Key responsibilities
- Provide high-level executive support, including complex diary management, appointment scheduling and meeting coordination.
- Prepare and edit correspondence, reports, presentations, minutes, briefing papers and other formal documentation.
- Coordinate executive meetings, committees and conferences, including agendas, meeting papers, minutes and follow-up actions.
- Manage incoming correspondence and enquiries, identifying urgent or sensitive matters and ensuring timely responses.
- Maintain accurate records, document registers, workflows and information management systems.
- Coordinate travel, accommodation, procurement, office resources and facilities requirements.
- Process requisitions, invoices, credit card reconciliations and financial documentation in accordance with relevant procedures.
- Support recruitment and vacancy management processes, including interview coordination, employment documentation and liaison with human resources.
- Assist with project coordination, governance reporting, contract administration and grant-related processes.
- Build effective working relationships across teams and external stakeholders while contributing to continuous improvement initiatives.
About you
To be successful in this role, you will bring:
- A current police check (within 6 months of issued)
- Demonstrated experience providing executive coordination or executive assistant support to senior management.
- Strong diary management, meeting coordination, minute-taking and correspondence preparation skills.
- Experience preparing high-quality reports, presentations, briefings and formal documentation.
- Experience with financial administration, invoice processing, reconciliations and procurement activities.
- Experience supporting recruitment, human resources administration and employment documentation.
- Strong organisational skills, with the ability to manage competing priorities and meet demanding deadlines.
- Excellent written and verbal communication skills, with the confidence to liaise professionally with senior stakeholders.
- A high level of discretion, integrity and the ability to manage confidential and sensitive information.
- A proactive, solutions-focused approach and the ability to work independently while contributing positively to a team.
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