Office Coordinator/Team Assistant | Private Investment Firm | Up to $90k + super

• Join a long-established, privately owned asset management & investment business
  
• Highly varied Office Coordinator / Team Assistant role with real ownership
• Up to $90,000 plus superannuation | Inner City location

The Opportunity

We are partnering with a well-established private investment and asset management business with a long-standing history in Australia. Operating across multiple rural and investment assets, the organisation maintains a lean head office structure supporting broader operational sites and stakeholders.

Based in Sydney’s inner city within a small, close-knit corporate team, this is a highly trusted Office Coordinator / Team Assistant position that plays a central role in ensuring the smooth running of the business.

This is a stable, long-term opportunity offering genuine variety, ownership and exposure across office operations, compliance, executive support and administration. It would suit someone who enjoys being the organisational backbone of a small team and thrives in a hands-on, varied environment.

The Responsibility

This is a broad Office Coordinator / Team Assistant role combining office operations, administration and executive support.

Key responsibilities include:

• Oversee day-to-day office operations and maintain a professional, well-run environment
• Act as first point of contact for calls, visitors and general enquiries
• Liaise with contractors, service providers and external stakeholders
• Maintain structured digital and physical filing systems (SharePoint)
• Provide accounts administration support, including invoice processing and record management
• Assist with compliance tasks including ASIC documentation and internal reporting
• Coordinate quarterly Board meetings and support senior leadership with documentation and travel
• Support workers’ compensation administration and general WHS record keeping
• Provide ad hoc administrative support across the broader business

The Expertise

We are seeking a dependable and grounded professional who values stability and takes pride in being the backbone of a small team.

• 2–3+ years’ experience as an Office Coordinator, Team Assistant or similar
• Strong organisational skills with the ability to manage competing priorities
• A proactive, hands-on and solutions-focused approach
• High levels of discretion and professionalism
• Exposure to agriculture, investments or a family-owned environment (advantageous)
• A long-term mindset and desire to grow within a stable business

The Next Step

If you’re seeking a stable, people-facing role with variety, ownership, and long-term growth, we’d love to hear from you. If you’d like more information about the role, feel free to contact Gioia Spano for a confidential conversation on 0437 973 025. Alternatively, please apply on the link below.

About Assistant Sydney

Here at Assistant Sydney, our sole focus is to partner with organisations and executives to attract the very best office support talent. Our ambition is to be recognised as the most respected office support recruitment firm in Australia. We build personal relationships with the best Office Support talent across Australia, recruiting positions ranging from Reception to Executive Assistants on a temporary and permanent basis.

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