Project Administration

About the Role
An exciting opportunity is available for a Project Administrator to join a growing team supporting the delivery of projects across the construction and infrastructure sectors.

This role will suit an organised and detail-oriented professional with experience in project administration and project coordination. Working closely with commercial and project teams, you will play a key role in ensuring the smooth and efficient delivery of projects through accurate documentation, procurement support, financial administration and reporting.

Key Responsibilities

• Provide day-to-day administrative support to project and commercial teams.
• Maintain accurate project documentation, registers, records and reporting systems.
• Assist with the preparation and administration of contracts, variations and other contractual documentation.
• Support procurement activities, including tender documentation, scope of works, purchase orders and subcontractor onboarding.
• Review subcontractor claims, supplier invoices and project costs to ensure accuracy and compliance.
• Assist with client claims, supporting documentation, approvals and accounts receivable processes.
• Prepare project progress reports, meeting minutes and stakeholder correspondence.
• Monitor project licences, permits, insurances and compliance documentation.
• Build strong working relationships with internal teams, subcontractors, suppliers and other stakeholders.
• Identify and escalate contractual discrepancies, financial risks and project administration issues.
• Ensure project processes and documentation are maintained in line with company procedures and quality standards.

Key Requirements

• 1–3 years' experience in project administration, contract administration or a similar coordination role, preferably within construction.
• Strong organisational and document control skills, with the ability to manage multiple priorities and deadlines.
• Proficiency in Microsoft Office, particularly Excel, Word, SharePoint, Teams and PowerPoint.
• Strong written and verbal communication skills, including report writing, correspondence and meeting minutes.
• Excellent attention to detail, particularly when handling contracts, invoices and financial documentation.
• A proactive attitude, willingness to learn and the ability to work collaboratively within a project team.
• An understanding of procurement, subcontractor management and commercial project processes will be highly regarded.

What's on Offer?

• Salary package of $75,000 inclusive of superannuation.
• Newcastle-based opportunity within a growing project delivery environment.
• Exposure to commercial, contractual and financial aspects of project delivery.
• Opportunities to develop your skills and progress your career in project administration.